Job Description

This posting is for an existing vacancy.

WHAT DO WE DO?

We create solutions for the people who keep our world flowing.

For over 80 years, John Brooks Company has been solving fluid handling challenges for customers in various industries/markets across Canada by providing a diverse selection of engineered products and innovative system designs, focusing on customized solutions consisting of filtration, pump, spray, and valve products.

THE ROLE

Kickstart your career in finance and build a foundation for long-term success!

Are you curious, driven and eager to learn how finance supports a growing business? We're looking for an enthusiastic Finance Administrator to join our team and gain hands-on experience across multiple areas of accounting and finance.

This is an opportunity to develop practical skills, work alongside experienced finance professionals, and gain exposure to the processes that keep a business running. You'll contribute to meaningful work across Accounts Payable, Accounts Receivable, and General Accounting, while building a broad understanding of financial operations.

Working closely with the Finance Manager and partnering with leaders across the finance team, you'll have the chance to learn, ask questions, take on increasing responsibilities, and make a real impact from day one. Whether you're starting your finance journey or looking to build on your early experience, this role offers an excellent platform for growth and development

DUTIES & RESPONSIBILITIES

• Provide clerical, accounting, and analytical support for month-end close processes.
• Support preparation of bank reconciliations and balance sheet reconciliations.

• Support Collection Specialists in maintaining customer call note files.
• Assistance with the auditing of Concur expenses.
• Maintains complete knowledge of and complies with Company and departmental policies, procedures, and standards.
• Virtual cheque deposits via Hopper once applied to customer accounts.
• Manage and maintain clerical administrative tasks including voucher entry/support and administrative maintenance.
• Maintain data integrity in vendor maintenance in P21 (Vendor Data Maintenance and ACH/other reconciliation).
• Facilitate and help administer timely customer responses and communication. Send invoices/statements and prepare appropriate forms.
• Proactively facilitate cross-functional customer dispute resolution.
• Maintain data integrity in customer maintenance (credit limits/terms/status) and contact maintenance.
• Cash receipts deposit & application support as needed (including reconciliation).
• Support subsidiary clerical and accounting activity/reporting.
• Preparation and filing of sales tax filings.
• Assist Payables department by performing some basic voucher entries
• Provides vacation and absence coverage for members of the Accounts Payable, Accounts Receivable and General Accounting teams as required.
• Performs any other duties, as assigned or required.

Requirements

QUALIFICATIONS

Essential:

• High school diploma or GED.
• Basic experience with Microsoft suite (i.e. Word, PowerPoint, Outlook, etc.).
• Intermediate Excel experience required.
• Excellent interpersonal and communication (verbal & written) skills.
• Excellent administrative skills; excellent attention to detail.

Desirable:

• Experience in finance is an asset.

Application Requirement:

• To help us better understand your interest in finance and attention to detail, please include a brief 3-sentence note with your application explaining one finance or accounting concept you enjoyed learning about and why it interested you. Applications submitted without this note may not be considered.

WORK ENVIRONMENT

• Fast-paced environment in a dynamic competitive industry
• Daily customer and inter-departmental/branch communication via telephone calls, faxes, emails, and virtual meetings
• Exposure to deadlines, multiple demands and priorities, multi-tasking, and interruptions

Benefits

Canadian founded and owned, John Brooks Company has doubled in size in the last 7 years to over 200 employees across the country. Since 1938, we have worked hard to build & nurture an entrepreneurial environment, where creative thought and initiative are encouraged; this is a place where your ideas matter! If you have a strong work-ethic, passion, and determination, we’ll provide the tools you need for success. We will help you grow so that we can continue growing.

WHAT’S IN IT FOR YOU?

• Competitive remuneration ($47,000.00 - CA$55,000.00 per year)
• Competitive vacation
• Paid personal day program
• Generous benefits package that includes coverage for things like medical, dental, paramedical, and vision
• Company Group RRSP with employer matching
• Annual health & wellness subsidy

FUN FACTS

• The average employee tenure is 9 years
• We enjoy celebrating achievements by means of formal service awards, employee achievement awards, and milestone birthdays
• We regularly host social events and gatherings to foster togetherness and fun

We use automated tools, including artificial intelligence, to help review applications efficiently. Human decision makers remain responsible for all hiring decisions.

We are committed to providing equal opportunities for persons with disabilities. Accommodations are available at all stages of the recruitment process, at the candidate’s request.