Job Description

2601969

Finance Assistant

Job Posting

: 18/Sep/2026

Closure Date

: 02/Oct/2026, 9:59:00 PM

Organizational Unit: CSOCF - Finance

Job Type

: Non-staff opportunities

Type of Requisition: PSA (Personal Services Agreement)

Grade Level: N/A

Primary Location

: Hungary-Budapest

Duration: 11 months, renewable

Post Number: N/A

IMPORTANT NOTICE: Please note that Closure Date and Time displayed above are based on date and time settings of your personal device FAO seeks gender, geographical and linguistic diversity in its staff and international consultants in order to best serve FAO Members in all regions. FAO is committed to achieving workforce diversity in terms of gender, nationality, background and cultureQualified female applicants, qualified nationals of non-and under-represented Members and person with disabilities are encouraged to applyEveryone who works for FAO is required to adhere to the highest standards of integrity and professional conduct, and to uphold FAO's valuesFAO, as a Specialized Agency of the United Nations, has a zero-tolerance policy for conduct that is incompatible with its status, objectives and mandate, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination　　All selected candidates will undergo rigorous reference and background checksAll applications will be treated with the strictest confidentialityFAO staff are subject to the authority of the Director-General, who may assign them to any of the activities or offices of the Organization. Organizational SettingThe Food and Agriculture Organization of the United Nations (FAO) contributes to the achievement of the 2030 Agenda through the FAO Strategic Framework by supporting the transformation to MORE efficient, inclusive, resilient and sustainable agrifood systems, for better production, better nutrition, a better environment, and a better life, leaving no one behind.The Shared Services Centre (SSC) recommends and administers process management and procedures that need to be executed effectively; ensures the management of quality assurance activities associated with the transactional processes and implementation of service delivery; continuously improves the satisfaction of its customers, internal or external, while pursuing a continuous improvement agenda that will drive up service excellence while driving down the costs of service delivery through process standardization, process automation and self-service capabilitiesThis position is located in the FAO Shared Services Centre and based in Budapest, Hungary.

Reporting LinesThe Finance Assistant will report to the National Officer. He or she will work closely with the Finance Unit team as well as FAO Decentralized Offices.

Technical Focus

Delivery of financial services to FAO Decentralized Offices in the area of Fixed Assets.

Tasks and responsibilitiesThe incumbent will perform the following duties:• Independently reviews and processes complex asset-management transactions related to the maintenance and integrity of the Asset Register, ensuring the completeness, accuracy and consistency of asset records and supporting documentation.

• Review and validates supporting documentation received from headquarters divisions and country offices, identifies discrepancies or compliance issues, and coordinates the necessary corrective actions with relevant stakeholders.
• Monitor and investigate complex or exceptional requests received through ServiceNow, determines the appropriate course of action in accordance with applicable policies and procedures, and coordinates follow-up with headquarters units, country offices.
• Coordinate and performs quality-assurance and data-quality review activities, identifies recurring issues and control weaknesses, monitors outstanding cases and initiates appropriate corrective and follow-up actions to safeguard the accuracy and reliability of the Asset Register.
• Support the Physical Verification of Assets (PVA) process for assigned offices, including providing procedural guidance, reviewing and validating submissions, analysing discrepancies, monitoring completion and escalating significant or unresolved issues as appropriate.
• Support the asset addition function, including assessing capitalization thresholds and applicable accounting guidelines, determining correct asset allocation, identifying incorrect expense postings, coordinating invoice adjustments and processing related system transactions.
• Prepare and deliver training sessions, briefings and knowledge-sharing activities for headquarters and country office focal points, providing practical guidance on asset-management processes, systems, controls and compliance requirements.
• Provide technical support in the development and maintenance of procedural documentation, operational guidance, monitoring frameworks, management reports, dashboards, presentations and training materials, ensuring that they remain aligned with current processes and requirements.
• Identify operational inefficiencies, control gaps and opportunities for process improvement and contributes to the design and implementation of system enhancements, automation solutions and streamlined working methods.
• Contribute to audit, compliance and management review exercises by researching cases, analysing asset data, preparing supporting documentation and providing explanations and recommendations on asset-management matters.
• Apply the relevant FAO Manual Sections, policies, standards and procedures in carrying out assigned responsibilities.
• Perform other duties as required

CANDIDATES WILL BE ASSESSED AGAINST THE FOLLOWING

Minimum Requirements • Completed Secondary School Education

• At least three years of relevant experience in the area of Finance
• Working knowledge (level C) of English
• National of Hungary or resident of the country with valid work permit.

FAO Core Competencies• Results Focus

• Teamwork
• Communication
• Building Effective Relationships
• Knowledge Sharing and Continuous Improvement Technical/Functional Skills• Knowledge of the communication and documentation standards;
• Knowledge of another FAO official language (Arabic, French or Spanish) would be an asset;
• Knowledge of the MS Office applications and Oracle ERP application or similar ERP system

Please note that all candidates should adhere to FAO Values of Commitment to FAO, Respect for All and Integrity and Transparency. ADDITIONAL INFORMATIONFAO does not charge a fee at any stage of the recruitment process (application, interview meeting, processing).Incomplete applications will not be considered. If you need help or have queries, please contact: Careers@fao.orgApplications received after the closing date will not be accepted.Only language proficiency certificates from UN accredited external providers and/or FAO language official examinations (LPE, ILE, LRT) will be accepted as proof of the level of knowledge of languages indicated in the online applications.For other issues, visit the FAO employment website: http://www.fao.org/employment/home/en/Appointment will be subject to certification that the candidate is medically fit for appointment, accreditation, any residency or visa requirements, and security clearances. HOW TO APPLY• To apply, visit the recruitment website at Jobs at FAO and complete your online profile. We strongly recommend that your profile is accurate, complete and includes your employment records, academic qualifications, and language skills

• Candidates are requested to attach a letter of motivation to the online profile
• Once your profile is completed, please apply, and submit your application
• Candidates may be requested to provide performance assessments and authorization to conduct verification checks of past and present work, character, education, military and police records to ascertain any and all information which may be pertinent to the employment qualifications
• Incomplete applications will not be considered
• Personal information provided on your application may be shared within FAO and with other companies acting on FAO’s behalf to provide employment support services such as pre-screening of applications, assessment tests, background checks and other related services. You will be asked to provide your consent before submitting your application. You may withdraw consent at any time, by withdrawing your application, in such case FAO will no longer be able to consider your application
• Only applications received through the FAO recruitment portal will be considered
• Your application will be screened based on the information provided in your online profile
• We encourage applicants to submit the application well before the deadline date.If you need help or have queries, please create a one-time registration with FAO’s client support team for further assistance: https://fao.service-now.com/cspFAO IS A NON-SMOKING ENVIRONMENT