Job Description

Finance Assistant

Department: Central Services

Employment Type: Fixed Term - Full Time

Location: Canterbury

To support the Finance team with day-to-day financial operations including data entry, reconciliations, processing invoices, and assisting with month-end tasks. The Finance Assistant plays a key role in ensuring the accuracy and efficiency of financial data and supports the smooth running of core finance processes across the firm. To work with the finance team to handle and process client account ledgers and funds in line with the firms and ICAEW policies.

About the role

• Reports to Finance Manager and works closely with Internal Finance Team across Credit Control and Reporting Team.
• Regular interaction with internal teams for financial queries, expense processing, and invoice approvals.
• Ensures full compliance with internal financial policies and regulatory requirements.
• Liaison with external suppliers, where necessary, regarding payments or account queries.
• Works closely with internal departments to ensure client funds are handled in line with policies.
• Process purchase invoices, employee expenses, and other payment transactions accurately and on time.
• Ensure compliance with staff expenses and other internal policies.
• Dispersal & collation of Credit Card statement & expenses. Tracking and chasing outstanding expenses.
• Perform bank reconciliations.
• Assist in preparing financial data for monthly reporting and year-end processes.
• Input journals and other financial transactions into the finance system as required.
• Help improve processes and suggest efficiencies where possible.
• Maintain KR’s client account, transferring money on request, recording all transactions, reconciling accounts, ensuing day to day compliance.
• Support the Financial Reporting and Credit Control teams in delivering departmental output, in a “one team” effort. Positivity engage in all team meetings, appropriately challenging the status quo.

Job/Workflow & Technical Management:

• Process purchase invoices accurately and in a timely manner using the firm’s finance system.
• Ensure appropriate authorisation and coding of invoices before posting.
• Manage the purchase ledger inbox and respond to supplier queries promptly and professionally.
• Reconcile supplier statements and resolve any discrepancies.
• Assist with preparation of weekly and monthly payment runs.
• Ensure compliance with internal controls and audit requirements.
• Maintain accurate and up-to-date supplier information on the finance system.
• Support with month-end close including accruals and ledger reconciliations.
• Assist with ad hoc finance projects or tasks as required.

Client, Internal and External Organisational Contact:

• Liaise with internal teams to resolve invoice and payment-related queries.
• Maintain clear communication with suppliers and service providers as needed.
• Provide helpful, professional responses to colleagues across departments requiring financial support.
• Communicate clearly with the wider Finance team to ensure consistency and accuracy.
• Go-to-contact for Client account transactional and compliance queries; providing colleagues across various Service Lines with support & ensure Client Monies Regulations are adhered to.

What we're looking for

• AAT qualified or qualified by experience.

What we can offer

• Financial wellbeing – competitive salary, contributory pension scheme, Life Assurance, Health Cash Plan, Income Protection Scheme and Perks at Work discounts and rewards.
• Leave – 20.5 days plus bank holidays, holiday buying Mental wellbeing – hybrid working (3 days in the office/2 from home) and flexible working policies, Employee Assistance Programme and counselling
• Physical wellbeing –Private Medical Insurance, Critical Illness Insurance and an annual flu jab.
• Recognition – monthly nominations for financial awards based on culture and values
• Development – we offer continuous support and development with clear mapped progression routes across the business, as well as access to internal and external training courses
• Diversity, inclusion and belonging – we operate several family-friendly policies and take proactive steps to create an inclusive environment
• ESG – give as you earn, 1 extra day off each year to take up volunteering opportunities. Opportunities to support our commitment to charitable causes
• Travel – other optional benefits include: cycle to work scheme, interest-free season ticket loan (London only), interest-free car/motorbike loan

At Kreston Reeves, we are committed to creating an inclusive and accessible workplace for all. We understand that everyone has unique needs, and we strive to accommodate them through reasonable adjustments. Whether it's adapting work environments, providing assistive technologies, or modifying processes, we are dedicated to supporting our employees in realising their full potential. If you require any reasonable adjustments to participate in our recruitment process or thrive in your role, please don't hesitate to reach out by emailing recruitment@krestonreeves.com Please remember, you only need to share what you are comfortable to for us to support your request. Your success is important to us, and we're here to ensure a supportive and inclusive experience for all.