Job Description

About Shore360:

Shore360 is a 100% Australian-owned BP firm based in the Philippines, providing customized staffing and administrative support for international companies, handling recruitment, HR, IT, and office facilities so clients can focus on core business, offering transparent pricing, dedicated teams, and flexible setups.

Roles and Responsibilities:

Payroll

• Manage end-to-end fortnightly payroll processing for ~100 employees using Xero.
• Validate timesheets, resolve discrepancies, and secure approvals before processing.
• Maintain and reconcile leave balances and accruals (annual, personal, LSL).
• Process payroll variations, including allowances, overtime, bonuses, deductions, and reimbursements.
• Ensure compliance with Australian payroll legislation, including STP, PAYG, and superannuation.
• Perform payroll reconciliations and ensure records are audit-ready.

Finance Operations

• Process accounts payable and receivable transactions, including invoice coding, approvals, and reconciliation.
• Manage supplier invoices via systems such as HubDoc/Dext.
• Monitor the finance inbox and respond to queries on time.
• Maintain purchase order registers and ensure alignment with approved spend.

Systems & Administration

• Administer user access across finance systems (Xero, WorkflowMax, Dext).
• Set up employee profiles, permissions, and cost centres.
• Support onboarding by provisioning system access and guiding users on finance processes.
• Manage corporate credit card processes, applications, and governance documentation.

Invoicing & Revenue

• Prepare and issue client invoices based on project data.
• Ensure accurate coding, documentation, and timely processing.
• Perform subscription revenue reconciliations (e.g., Stripe, Recurly) and resolve discrepancies.

Month-End Support

• Assist with month-end close, including reconciliations and high-volume invoice processing.
• Support financial reporting and maintain accurate financial records.
• Coordinate documentation for audits and compliance reviews.

Required Experience:

• At least 3–5 years of experience in payroll and finance operations.
• Proven experience managing end-to-end payroll (80–100+ employees).
• Experience using Xero Payroll and accounting systems.
• Hands-on experience with accounts payable, receivable, and reconciliations.
• Experience working in a transactional finance or shared services environment.

Minimum Qualifications:

• Certificate or Diploma in Accounting, Finance, Bookkeeping, or Business Administration.
• Strong knowledge of payroll processes and accounting principles.
• Solid understanding of Australian payroll legislation and compliance.
• Strong attention to detail and organizational skills.

A Successful Candidate Must Have:

• High level of accuracy and attention to detail, especially in payroll processing.
• Strong reconciliation and analytical skills.
• Ability to manage tight deadlines and high-volume transactions.
• High level of confidentiality and professionalism.
• Strong communication skills with the ability to support employees and stakeholders.
• A proactive mindset with a focus on process improvement and efficiency.

Proficient With:

• Xero Payroll and accounting systems
• WorkflowMax, Dext, HubDoc (or similar tools)
• Microsoft Excel (intermediate to advanced)
• Financial reporting and reconciliation tools

Experience Advantage:

• Experience with Australian payroll (STP, PAYG, superannuation)
• Exposure to Stripe, Recurly, or subscription billing platforms
• Experience in audit support and compliance reviews
• Background in shared services or high-volume finance environments
• Experience interpreting modern awards and employment conditions

Shore Xtra Perks:

• Day 1 HMO Coverage
• Attendance Bonus – Get a chance to earn up to ₱5,000 every pay run for consistent, perfect attendance.
• Fixed Weekends Off – Enjoy a guaranteed work-life balance with Saturdays and Sundays off.
• Unlimited Barista Coffee all shift long
• Free Parking & Shuttle
• Premium Game Lounge – Relax and recharge in our dedicated on-site recreational zone
• Join our Social Passion Clubs to connect with like-minded peers and bring your whole self to work every day: Photography Club, Dance Club, Fitness Club, Book Club, Music Club
• Engaging Monthly Events – Experience a vibrant culture with regular team activities and celebrations with amazing prizes and rewards
• Referral Incentives – Get rewarded for bringing top talent to the team via our referral program.
• Statutory Benefits: Maternity, Paternity, and Solo Parent Leaves, Magna Carta for Women, OT, and Premium Pays