Job Description

- Finance and Operations Coordinator

Reporting to: Head of Finance

Location: Remote, Mexico

Duration: Approximately 4 months (fixed-term contract)

Shuttlerock is a global creative production and SaaS company operating across approximately 12 countries. We are seeking a Finance and Operations Coordinator on a fixed-term basis to cover a maternity leave absence within our Finance team. This is a hands-on role supporting the day-to-day financial operations and HR coordination for Shuttlerock’s North American and Mexican entities.

Key Responsibilities

Finance Support

•Create contracts and customer invoices in Workday based on new deals received on HubSpot, ensuring information and billing details are accurate.

•Import bank statements into Workday and reconcile bank accounts on a weekly basis.

•Track supplier invoices, submit in Workday, and process for payment.

•Review the AR Debtor report and follow up with clients regarding overdue invoices.

•Assist with month-end close workpapers as directed by the Group Accountant.

Payroll

•Review biweekly US payroll changes, submit for approval, and create the corresponding supplier invoice.

•Review biweekly Mexico payroll changes, submit for approval, create the supplier invoice, and add payments to BBVA for processing.

Mexico Operations

•Manage day-to-day operational activities for the Mexico entity, including responding to inquiries from external accountants, reviewing and processing invoices, and coordinating tax payments.

•Maintain and update the Mexico team vacation balance tracker, including accruals, usage, and remaining balances.

Administration & HR Support

•Monitor and manage both personal and accounting inboxes, respond to inquiries, and prioritise urgent requests.

•Coordinate employee onboarding and offboarding processes as needed.

About You

•2+ years’ experience in a finance operations, bookkeeping, or accounting coordination role.

•Comfortable working with accounting and ERP systems (experience with Workday is a plus).

•Familiarity with payroll processing in the US and/or Mexico.

•Experience with bank reconciliations, accounts payable, and accounts receivable.

•Strong attention to detail and ability to manage multiple deadlines independently.

•Excellent written and verbal communication in both English and Spanish.

•Experience in a multinational or multi-entity environment is desirable.

•Proficiency with Google Sheets / Excel and familiarity with CRM platforms (e.g. HubSpot).