Job Description

About the Role

We are seeking a highly organised and experienced Finance Administrator to join our team. The ideal candidate will preferably be a mature, detail-oriented professional with strong experience in financial administration and excellent proficiency in Xero, Dext or Receipt Bank, and Excel. Experience with Greatsoft will be a significant advantage.

Key Responsibilities

Financial Administration

• Daily data capturing: Scan all payable invoices and expense receipts to Dext for analysis and electronically save all expense invoices.
• Verify Dext entries: Perform G/L coding of expenses and publish to Xero for approval.
• Cash Book processing: Download Bank CSV files into Xero, G/L code transactions, match to outstanding invoices, and process expenses to the general ledger.
• Monthly creditors: Perform G/L coding, reconciliations, and load EFT payment batches.
• Debtors: Allocate receipts and process entries to the Debtors Ledger on Greatsoft.
• Process monthly payments, including interest payments, Property Trust, and Metro Payments.
• Handle debtor queries, including journal processing, reconciliations, receipt reallocations, and entry transfers.

General Finance & Reporting

• Prepare documentation for issuing Client BEE Affidavits.
• Issue petty cash, reconcile monthly, import expenses into Xero, and process to the general ledger.
• Distribute proof of payments.
• Assist with financial reporting and general finance duties as required.

Ad-hoc Administrative Duties

• Manage 3 PIM Estate Late Bank Accounts, providing bank statements and historical transactions to the Estate Manager.
• Coordinate motor vehicle license renewals for company and director vehicles.
• Order groceries and cleaning products, liaising with cleaning staff on requirements.
• Coordinate repairs and maintenance, issuing purchase orders and matching supplier invoices.
• Manage stationery orders and supplier liaison.
• Assist with reception duties when needed.

Requirements

• Proven experience in a Finance Administration role.
• Proficiency in Xero, Dext or Receipt Bank, and Excel.
• Greatsoft experience is highly advantageous.
• Strong understanding of creditors, debtors, and cash book processing.
• Excellent organisational skills with attention to detail.
• Ability to work independently and manage multiple priorities.