Job Description

This role is a 12-month fixed term contract.

At HX our purpose is to awaken people to the beauty and fragility of the planet, with adventure that reignites a sense of wonder. We take curious travellers to incredible destinations, sustainably in true expedition-style with science and education at the heart of every journey. We bring them off the beaten track, to special destinations across the Arctic, Antarctic, Galapagos, British Isles, Alaska, Northern Norway, and Central / South America.

The Finance Administrator is responsible for maintaining accurate and up-to-date financial records, delivering an efficient, high-quality administrative service to internal stakeholders and guests. The role reports to the Finance Manager, and further supports the wider team with ad-hoc administrative tasks as needed.

At HX, we are a passionate team who deliver our global operations from every corner of the world and our people are instrumental in continuing to inspire this adventure, play their part and deliver on our promise of guest centric and memorable experiences, benefiting the communities we visit, enriching our guests and inspiring a more sustainable world – to change the way they see the world.

Key Responsibilities & Deliverables

• Creating & maintaining vendor records within the finance system MS Dynamic
• Responsible for creating purchase requisition and orders as needed.
• Support monthly/weekly bank reconciliations and balance sheet reconciliations.
• Perform credit controls as instructed by credit controllers or Finance Manager, including reviewing aged creditors.
• Maintain data accuracy across assigned data sets.
• Monitor shared mailboxes and ensure that emails are assigned the relevant team/person within agreed timeframes.
• Provide general administrative support to the finance team.
• Adhere to finance protocols, policies and procedures and operate in full compliance to guidelines.
• Contribute to broader team and business priorities as needed.
• Thinks sustainably and brings this mindset to their team and partners.
• Champions the HX Spirits.

Requirements:

• Fluency in English is required.
• Experience in maritime, expedition, or cruise industry beneficial but not required.
• Previous work experience in similar roles, either in an administrative function and/or finance function.
• Experience with Microsoft Dynamics desirable but not essential.
• Tech-forward and adaptable, with a proven ability to quickly learn new systems.
• Proficiency in MS Office applications including Outlook, PowerPoint, Word, and Excel.
• Experience working in a multi-national organisation with a global guest mix.

Key Personal Attributes/Behavioural Competencies:

• Safety and Compliance minded for yourself and others.
• High degree of personal integrity and honesty.
• Passionate about inclusion and belonging. You take pride in bringing people and different perspectives together to promote a diverse and inclusive workplace.
• Clear and effective communication with internal and external stakeholders.
• Ability to manage execution and competing demands.
• Ability to adapt to change in a positive, productive manner.
• Impeccable attention to detail and faultless accuracy.
• Ability to work independently and use initiative.
• A commitment to maintaining confidentiality and integrity when handling sensitive financial information.
• Effective problem solving, conflict resolution, networking, continuous improvement, and technical aptitudes.
• Ability to work in an organised and logical manner with the flexibility to adapt to change when necessary.
• Strong sense of initiative and urgency, with the ability to follow-up on outstanding matters efficiently.
• Demonstrates pride and ownership in all aspects of your work, from high level advisory to essential day-to-day administration.
• Demonstrated polish and professionalism at all times when engaging with leaders and team members with differing points of view.

HX Spirit:

• Passionate Explorers: We are proud of our history and are driven to create more.
• ‘Can-do’ Mindset: We jump-in and proactively contribute to the greater good.
• Humble Leadership: We have a short distance between leaders and teams.
• Genuine Interactions: We want all people to be their true selves.
• Supportive & Collaborative Teams: We are curious and generous with our knowledge. We Trust.