Job Description

We are seeking a highly organized and reliable Part-Time Administrative Assistant to support our Finance team. This role is crucial for maintaining efficient administrative operations within the department, focusing on document coordination and general administrative support. The ideal candidate will be meticulous, proactive, and able to handle confidential information with discretion.

Key Tasks and Responsibilities

• Collect mail and distribute to the appropriate Finance contacts

• Assist with the review and transition of hard copy documentation to digital formats, supporting departmental digitization efforts

• Coordinate the internal signing and external mailing of Acts of Acceptance monthly/quarterly

• Processing Certificates of residence for CIS and Latin America

• Raising purchase orders & applicable receipts on SAP for department supplier invoices

• Printing/collating documents for couriers / signatures

• Manage ad hoc administrative tasks as assigned by the local Finance teams to ensure smooth department operations

Requirements

• Proven experience in an administrative or office support role, preferably within a finance or corporate environment. (1-3 years)

• Exceptional organizational skills and attention to detail.

• Strong verbal and written communication skills.

• Proficiency with Microsoft Office Suite (Word, Excel) and the Google Suite (Gmail, Drive, Sheets, Docs)

• SAP experience not required but a plus

• Ability to handle confidential information professionally.

• Must be reliable and able to work independently with minimal supervision.

Hours

• This is a part-time position. Specific working hours will be discussed during the interview process.

Equal Opportunity Employer

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, age, national origin, protected veteran status, disability status or any other protected characteristic under applicable law.

Reasonable Accommodation

We are committed to providing reasonable accommodation for qualified individuals with disabilities in our job application and/or interview process. If you need assistance or accommodation in completing your application or participating in an interview due to a disability, email us at talentresourceteam@dowjones.com. Please put "Reasonable Accommodation" in the subject line and provide a brief description of the type of assistance you need. This inbox will not be monitored for application status updates.

Please refer to the privacy notice at the bottom of this page for submitting any data access, deletion, or other data subject rights requests, where permitted under your local laws and regulations.

Business Area:

Dow Jones - Finance

Job Category:

Administration, Facilities & Secretarial

Union Status:

Union role