Function:
Perform a variety of accounting and accounts payable activities in accordance with accounting principles and standards to control the organization's financial resources, optimize cash flow management and ensure compliance with all relevant regulations, laws, and reporting requirements. Follow established procedures and guidelines to accurately maintain the organization's financial records and transactions while providing support across multiple operational and compliance functions.
Key Responsibilities:
1- File and control all vendor, transaction, and financial documents in accordance with company procedures.
2- Generate and analyze A/P aging reports daily; follow up with vendors to manage payment schedules and cash flow.
3- Review and validate OPEX transactions daily to identify missing entries or incorrect bookings.
4- Ensure interbank transfers are completed to maximize monthly interest income and facilitate operational payments.
5- Manage petty cash: coordinate weekly booking, process replenishment requests, and conduct monthly spot checks.
6- Maintain custody of safety deposit box holding bank guarantees and critical financial documents.
7- Answer internal and external phone calls; provide timely follow-up on payment, vendor, and transaction inquiries.
8- Assist customer service team with deposit confirmations and support delegated buyers with transaction queries.
9- Coordinate weekly payments to local and foreign vendors; ensure all invoices/POs are properly approved per DOA.
10- Review and validate all weekly payments for accuracy, compliance, and proper documentation.
11- Process travel and expense reports with accuracy and timeliness (Expense Partner backup).
12- Prepare payments and record journals related to international vendor payments.
13- Request vendor statements monthly to ensure no outstanding balances; reconcile discrepancies.
14- Coordinate and execute monthly OPEX and CAPEX provision bookings.
15- Manage international payment documentation for Central Bank monthly quota compliance.
16- Prepare and reconcile monthly Lubricant/Additives Inventory reports.
17- Coordinate and review monthly lubricant inventory counts; conduct quarterly spot checks.
18- Prepare monthly throughput fees reports for Belize Airport Authority and Belize Airport Concession.
19- Prepare monthly Department of Environment (ECF) fees reports and ensure regulatory compliance.
20- Prepare overland trucks reconciliation reports with supporting documentation.
21- Coordinate annual fixed asset inventory counts and reconciliation.
22- Generate high-level analysis of operational data to identify trends and improvement opportunities.
23- Prepare and execute monthly foreign withholding tax payments and documentation.
24- Coordinate duties and tax payments: Social Security, PAYE, and Foreign Withholding Tax.
25- Prepare contract tax withholding reports for vendors upon request; ensure compliance with Belize tax regulations.
26- Ensure property taxes are paid annually and obtain zero-rated statements for operational assets.
27- Coordinate Finance KYC (Know Your Customer) process and assist team with regulatory compliance.
28 -Make quarterly assessments for weaknesses in internal controls; document findings and recommend remediation.
29 -Support compliance audits and provide all necessary documentation within established deadlines.
30- Attend and assist with monthly end-of-month closing activities and reconciliations.
31- Consolidate fuel supplier invoices with corresponding Central Bank reports for regulatory submission.
32- Provide monthly support for accounting system reconciliations and balance sheet preparations.
33- Assist Finance Lead with technical accounting matters and complex transaction analysis.
34- Generate and review complex financial reports using Hyperion, Vision, and advanced Excel analytics.
35- Provide comprehensive support to external audit process; deliver all requested documents on time.
36 - Coordinate responses to internal audit queries monthly; ensure timely remediation of audit findings.
37- Communicate and collaborate with Internal/External Auditors, Vendors, Banks, and government authorities.
38- Support Insurance Manager with annual policy renewal payments and documentation.
39- Ensure company vehicles are properly insured and licensed annually; maintain compliance records.
40- Provide backup support for Finance Lead across all accounting, payables, and compliance functions.
41- Provide training and mentoring to Delegated Buyers on payment procedures and vendor management.
42- Assist Treasurer and Regional Treasury Analyst with treasury management and liquidity requests.
43- Support Finance team with resources needed to consistently exceed performance expectations.
44- Participate in system improvement projects (e.g., FAR Cleanup, Hyperion optimization).
45- Maintain professional development and stay current with accounting standards and Belize tax regulations.
Requirements:
Preferred Education
Experience:
Technical Skills:
Accounting Knowledge:
Skills:
Competencies:
Puma Energy is a leading global downstream energy business, safely providing energy in more than 35 countries, primarily across central America and Sub-Saharan-Africa. Our downstream business segments include fuels, aviation, lubricants, LPG and bitumen.
Our purpose is Energising Communities to help drive growth and prosperity by sustainably serving our customers’ needs in high potential countries around the world.
What to find out more and be part of our Puma Energy team? Take a look at our latest job posts and get in touch!
