Job Description

Field Coordinator Luxor & Qena

Purpose of the Job

The Field Coordinator (FC) is an entry-level position responsible for tracking the implementation of the Valuable Girl Project at the grassroots level. This includes monitoring project activities, expenses, and compliance with Coptic Orphans' quality standards and policies. The Field Coordinator works closely with Community Development Associations (CDAs) to ensure smooth execution and adherence to project guidelines.

Essential Functions and Responsibilities

Monitoring All Technical Activities at the CDA Level

• Conduct daily field visits to monitor project activities and partner CDA day-to-day operations, ensuring alignment with approved plans and adherence to Coptic Orphans' policies.
• Participate in community events and workshops to ensure proper representation and compliance with project guidelines.

Coaching and Compliance Support

• Provide hands-on coaching to CDA staff and implement training sessions to address operational challenges.
• Maintain an organized record of project assets and ensure their proper use in line with partnership guidelines. Financial Compliance and Asset Control: Flag and, if deemed necessary, temporarily halt non-compliant financial transactions by CDAs, pending review by the Area Program Manager.

Technical and Financial Reporting Documentation and Reporting:

• Conduct financial compliance spot-checks at CDAs to ensure adherence to grant guidelines.
• Compile and review CDA funding requests and financial reports, ensuring compliance with approved proposals and grant guidelines.
• Collect, verify, and consolidate qualitative and quantitative data from CDAs for monthly or ad-hoc reports.
• Meet with APM weekly to report, and summarize field updates, financial discrepancies, and operational challenges.

Administrative Responsibilities

• Manage Coptic Orphans' field administrative tasks, including meeting coordination, logistics, and prompt correspondence with CDAs.

• Regularly update forms and templates, ensuring accurate and timely record

• Travel to Cairo office at least once every quarter for the program's administrative week.

Required Education, Experience, Knowledge and Skills

• Bachelor's degree in Social Sciences, Development Studies, or a related field.
• 1–3 years of experience in field coordination, community development, or project tracking.
• Basic proficiency in English, both written and spoken.
• Proficiency in Microsoft Office (Word, Excel, and PowerPoint).
• Good communication and time management skills.
• Good presentation and training skills.
• Ability to commute and travel between different sites in the assigned area.
• Ability to administer and utilize available resources to reach the program's goals.
• Ability to assess social situations and act tactfully and responsibly.

Travel and Working Requirements

• Travel to Cairo may reach up to 30% of the time.
• Daily local travel within the assigned area is required.
• Work involves a typical field environment, including walking, sitting, typing, using public transportation, and occasional lifting of boxes or luggage.
• May require working outside official hours and on weekends as needed.