Job Description

Field Coordinator - Diaspora Engagement

Purpose of the Job:

The Field Coordinator supports the implementation and continuity of diaspora initiatives by handling program logistics, coordinating activities, supporting monitoring efforts, and managing program documentation and materials. This role plays a critical function in ensuring day-to-day program operations run smoothly Overall, the role serves as a bridge, rooting the Coptic heritage in Egypt with those who wish to remain connected to it.

Essential Functions and Responsibilities:

Program Coordination and Support

• Coordinate logistics for activities, events, trainings, and program initiatives under the guidance of the Program Manager.
• Assist in preparing training materials and session logistics.
• Maintain centralized calendars, trackers, and implementation schedules.
• Handle correspondence with external partners and stakeholders as required.
• Conduct field visits as needed to ensure compliance and suitability of program sites.

Data Management

• Take meeting minutes and assist in generating reports on metrics and outcomes.
• Keep record of all materials on SharePoint, including manuals, presentations, photos, videos, participant information, training schedules, and evaluation results.
• Assist with data collection during field visits as needed and provide logistical support for monitoring and tracking activities.
• Review applications and forms for completeness and accuracy.

Budget and Inventory:

• Request and track program-related expenses and manage financial documentation for financial transaction closure.
• Order and maintain supplies and equipment as per program needs.

Required Education, Experience, Knowledge and Skills

• Bachelor's degree in social sciences, business administration, or a related field.
• 1–3 years of experience in field coordination, project support, or administration.
• Proficiency in Microsoft Office Suite (especially Excel and Word).
• Proficient in both written and spoken English.
• Strong interpersonal skills, with the ability to work with staff at all levels within the organization and external partners or vendors, all while maintaining a spirit of service.
• Good organizational and time management skills, with attention to detail.
• Ability to coordinate across teams, prioritize tasks, and meet deadlines.

Travel and Working requirements

• Typical Office environment: walking, sitting, typing, using office equipment, and occasional lifting of boxes or luggage during travel.
• Travel throughout Egypt may reach as much as 40% of the time working outside official hours and on weekends may be required