Job Description
Posting number: 192328
Department: Sea Grant Consortium
Job classification: Administrative Coordinator I
Posting type: Open
Categories: Administration, Administrative Assistant, Office and Administrative Support
The S.C. Sea Grant Consortium (Consortium) is seeking a Fellowships and Internships Manager to support the administration and coordination of the Consortium’s portfolio of student, fellowship, internship, and workforce development opportunities. The Manager will assist with recruitment, application review, participant support, communications, data management, and reporting activities while helping connect students and early-career professionals with opportunities in coastal science, management, policy, education, and outreach.
The Consortium is a state agency established to manage the Sea Grant College Program for South Carolina and is based in Charleston, S.C. Our purpose is to optimize the environmental, social, and economic potential of the coastal and marine resources of the state and region through the support and dissemination of high-quality research, extension, and education programming.
Primary Responsibilities
Fellowship and Internship Programs
- Coordinate the day-to-day administration of the Consortium’s fellowship, internship, assistantship, and student professional development programs, including the Knauss Marine Policy Fellowship, the Katherine Sullivan Fellowship, National Marine Fisheries Service-Sea Grant Fellowship, S.C. Sea Grant Graduate Assistant Program, the Margaret Davidson Scholarship, and other opportunities as they become available.
- Support the Consortium’s apprenticeship recruitment for programs such as the Commercial Seafood Apprenticeship Program.
- Lead recruitment, application processing, review logistics, participant selection, onboarding, and orientation activities.
- Serve as a primary point of contact for program participants and respond to routine questions regarding program requirements, logistics, and opportunities.
- Coordinate communications with mentors, host organizations, universities, and program participants.
- Maintain participant records, application files, and program databases.
- Track participant accomplishments, placements, and alumni information.
- Assist with planning and coordinating student networking events, trainings, workshops, and professional development activities.
- Create and maintain student and alumni networks, facilitating communication with and among active and past students involved in Consortium programs.
- Represent the Consortium at career fairs, university events, conferences, and outreach activities promoting student and workforce development opportunities.
Program Administration and Reporting
- Collect, organize, and maintain participant and program data to support agency, state, and federal reporting and institutional compliance requirements.
- Maintain routine reports, summaries, and program documentation and support the preparation of program evaluations and impact reports.
- Support program communications that increase awareness and enhance recruitment by developing website content, newsletters, social media content, participant success stories, and other outreach materials in partnership with Consortium Communications staff.
- Meet with faculty and students at Consortium member institutions to increase awareness and utilization of Consortium programs.
- Assist with scheduling meetings, coordinating travel, and organizing program materials and events associated with the Consortium’s fellowship and internship programs.
- Participate in regional and national Sea Grant fellowship, internship, and workforce development activities as appropriate.
Examples of duties
- Bachelor’s degree in marine science, environmental science, natural resource management, education, public administration, communications, workforce development, or related field.
- Experience working with students, volunteers, or early-career professionals.
- Strong organizational and time-management skills, with the ability to manage multiple projects and deadlines simultaneously.
- Experience maintaining data, records, or program information.
- Strong written and verbal communication skills.
- Ability to work independently and collaboratively as part of a team.
- Proficiency with Microsoft Office and other common workplace software.
Qualifications
- One or more years of relevant experience in program coordination, student services, education, workforce development, communications, or related activities.
- Graduate assistantships, internships, and other relevant academic experiences may be substituted for professional experience.
- Experience with grant-funded programs and federal, state, or university administrative systems.
- Knowledge of coastal and marine issues, higher education, workforce development, or the Sea Grant network.
- Experience planning meetings, workshops, trainings, or outreach events.
Supplemental information
This position is headquartered in Charleston, South Carolina. Normal Consortium business hours are Monday through Friday, 8:30 a.m. to 5:00 p.m. However, work beyond regular business hours, including evenings and weekends, may be necessary to complete the requirements of the position. Telecommuting options are available to employees following one year of employment and a review of performance. Travel throughout the state and region is necessary. A valid driver's license is required.
The South Carolina Sea Grant Consortium is committed to providing equal employment opportunities to all applicants and does not discriminate on the basis of race, color, religion, sex (including pregnancy, childbirth, or related medical conditions including, but not limited, to lactation), national origin, age (40 or older), disability or genetic information.
The South Carolina Sea Grant Consortium offers an exceptional benefits package for full time (FTE) employees:
- Health, dental, vision, long-term disability, and life insurance for employees, spouse, and children. Click herefor additional information.
- 15 days annual (vacation) leave per year
- 15 days sick leave per year
- 13 paid holidays
- Paid Parental Leave
- S.C. Deferred Compensation Program available (S.C. Deferred Compensation)
- Retirement benefit choices *
