Job Description

09161 WFBMG University Group Practice: WFBMC Main - Administration: Internal Medicine

Full time

Yes

40

M-F 8-5 with occasional Saturday during interviews (September -October)

Pay Range:

$25.30 - $37.95

Responsible for the operational and financial management of the accredited/non-accredited fellowship training program, under direction from the Program Director. Assists with the organization of the fellowship program director's time and maintains accurate schedules. Requires a comprehensive and detailed understanding of national accreditation policies and hospital policies, as well as a high degree of initiative and independent judgment. Assesses and directs a wide range of programmatic issues including long range planning, recruiting trainees, developing projects, analyzing administrative workflow, maintaining databases, communicating with faculty and trainees regarding a range of issues, and managing internal and external program relations.

EDUCATION/EXPERIENCE Associate's degree in Business Administration or related field with two years' experience; or, an equivalent combination of education and experience.

LICENSURE, CERTIFICATION, and/or REGISTRATION: N/A

ESSENTIAL FUNCTIONS:

• Coordinates fellowship programs.
• Maintains and monitors ACGME Accreditation and GME requirements.
• Maintains the ERAS database (Electronic Residency Application System) and oversees its processes during recruitment season. Maintains application chart for fellowships.
• Responsible for final phase of fellow selection process by preparing rank list with direct submission to the National Resident Matching Program (NRMP) for fellowships.
• Assembles new fellow training files, coordinates new fellow GME personnel forms, and assists with financial duties such as tracking accounts, producing financial reports, and providing budget preparation support.
• Schedules and arranges activities to ensure availability and makes complex travel arrangements when necessary.
• Creates and maintains accurate files.
• Facilitates departmental work by providing specialized administrative support to faculty and departmental communication.
• Assists with departmental processes and programs by following established work procedures.
• Performs other related duties as assigned.
• Maintains cooperative working relationships and an open line of communication with other departments and members of the Medical Center.
• Resolves problems to improve customer service.

SKILLS/QUALIFICATIONS:

Excellent oral, written, listening and interpersonal communication skills

Proficient in Microsoft Office Suite including Word and Excel

Detail oriented

WORK ENVIRONMENT:

Clean, well-lit, comfortable, office environment

PHYSICAL REQUIREMENTS:

• Standing
• Walking
• Sitting
• Bending
• Reaching with arms
• Finger and hand dexterity
• Talking
• Hearing
• Seeing
• Lifting, carrying, pushing and or pulling:
• 20 lbs. maximum
• 50 lbs. maximum
• 100 lbs. maximum

Our Commitment to You:

Advocate Health offers a comprehensive suite of Total Rewards: benefits and well-being programs, competitive compensation, generous retirement offerings, programs that invest in your career development and so much more – so you can live fully at and away from work, including:

Compensation

• Base compensation listed within the listed pay range based on factors such as qualifications, skills, relevant experience, and/or training

• Premium pay such as shift, on call, and more based on a teammate's job

• Incentive pay for select positions

• Opportunity for annual increases based on performance

Benefits and more

• Paid Time Off programs

• Health and welfare benefits such as medical, dental, vision, life, and Short- and Long-Term Disability

• Flexible Spending Accounts for eligible health care and dependent care expenses

• Family benefits such as adoption assistance and paid parental leave

• Defined contribution retirement plans with employer match and other financial wellness programs

• Educational Assistance Program

Note: Eligibility for programs listed above may depend on your FTE or status (e.g., full-time, part-time, per diem, temporary, etc.); please ask a Recruiter for more information during an interview.