Federal Work Study Student, Occupational Therapy - (2605555)
The student directors are in charge of many aspects of running the clinic including: opening/closing duties, managing volunteers, financial management of funds, ordering equipment for patients, creating and updating the client schedules, calling referrals, acting as a liaison between the OT department and the St. Vincent’s front office as well as various other miscellaneous duties that are necessary throughout the clinic day
Job Duties:Opening DutiesTurn on the AC units and lights
Bring computer and vitals cart downstairs (no longer needed)
Set-up computer with google drive, epic, schedule
Print all necessary paperwork for the day
Unlock cabinets with supplies
Review client list including any cancellations
Manage volunteers Send out volunteer sign-up on email
Send email to selective students and volunteers about information about where to park, what to expect, time, etc.
Send out shadowing sign-up
Delegating various cleaning organizational duties to volunteers
AdvocacyAdvocate for OT to other professions at St. Vincent’s and on campus
Attending health fairs
Liaison between OT department and St. Vincent’s office Communication with Liz about scheduling
Send on monday
Ensuring every client doesn’t have insurance coverage
Attending IP Clinic to update other medical professionals
Every wednesday
Financial management of funds Distribution of donated funds
Plan fundraisers in advance for each semester
Maintain clinic budget
Keep up budget spreadsheet
Planning, organizing and updating the clinic schedule Coordinating client and selective schedules
Updating client list for the week and distribute confirmations and cancellations to students and faculty treating
Tracking client arrival and departure times on Epic, as well as how many no-shows they have on the client list on google drive
Calling existing referrals to get them on the schedule
Create weekly schedule on Epic
Check clients in/out on Epic
Miscellaneous Providing treatment notes for clients as needed
Transferring clients plan of care if leaving clinic (new medicare pt.) or need PT referral
Ensure cabinets are organized
Continuously seek out referrals
Continuously seek out financial opportunities for St. Vincent’s
Ensure that supplies/linens are not running low
Maintain equipment
Helping selective students with issues/problems that may occur during the day
Closing Duties Take computer and other items back upstairs
Turn off lights, lock door handle
Have volunteers put back tables in the back, right corner
Make the following week’s schedule and add to Google Drive and Epic
Monday/TuesdayCall patients to confirm appointments
Find new patients to fill open spots
Email Liz list of spanish speaking patients to call and confirm
Send out volunteer signup
Wednesday Go to IP clinic (usually show up around 1:00ish)
Finalize schedule in Epic
Call patients who couldn’t be contacted earlier in the week (LM) and those that prefer a reminder on wednesdays
If needed, talk to patients at IP who are appropriate for outpatient clinic about being scheduled downstairs
Assist with PALs
talk to other professions if necessary
Send out outpatient schedule to students and faculty via email
Schedule bus rides if needed
ThursdayPrint papers
Call patients who need day of reminders
Bring down vitals cart/big computer if needed
Wash towels
Check hydrocollator temperature and update log (wednesday and thurs)
Clean hydrocollator (biweekly)
Start calling patients who have not arrived five min after session start (at your discretion)
Update no show numbers for patients
Change appointment types for next weeks appointments (update initial eval to follow up)
Attend monthly clinic meetings (chair)
Attend IP committee meetings
Help facilitate clinic events (find volunteers/delegate to other people)
Send OT metrics every month to apkakkil@utmb.edu (may change) Chair responsibilities:Attend meetings
Communicate with other chairs
Update team on OT needs/concerns etc.
Vote on issues that concern OT
Commensurate with experience
Equal Employment OpportunityUTMB Health strives to provide equal opportunity employment without regard to race, color, religion, age, national origin, sex, gender, sexual orientation, gender identity/expression, genetic information, disability, veteran status, or any other basis protected by institutional policy or by federal, state or local laws unless such distinction is required by law. As a Federal Contractor, UTMB Health takes affirmative action to hire and advance protected veterans and individuals with disabilities.
: United States-Texas-Galveston
1142 -Health Professions & Nsg
301 University Blvd. Health Professions & Nursing, rm 3.920
Galveston 77555-1142
: Student Titles
: UTMB Health
: Regular
: Standard
: Non-Manager
: Day Shift
: Sep 11, 2026, 10:15:35 PM
