The Faculty Affairs Specialist is responsible for the administration and coordination of key faculty lifecycle processes, ensuring, accuracy, compliance, and consistency across contracts, compensation, performance evaluations, and reporting. This role serves as a central liaison between Faculty Affairs, Human Resources, academic leadership, and other institutional partners to support faculty-related operations and initiatives. The Specialist applies strong analytical and organizational skills to manage data integrity, streamline workflows, and enhance operational efficiency. Additionally, the role contributes to strategic projects, policy implementation, and continuous process improvement within Faculty Affairs.
Responsibilities Include:
• Administers and ensures accuracy and compliance of faculty lifecycle
processes, including full-time and adjunct contracts, compensation, position
requests, and ACT 76 data reporting, in alignment with institutional policies
and regulatory requirements.
• Oversees and supports faculty performance management processes,
including annual reviews, while ensuring completion, compliance, and
alignment with university standards.
• Develops, maintains, and analyzes faculty data, producing reports and
dashboards to support leadership decision making, audits, and strategic
initiatives while ensuring data integrity across systems.
• Collaborates cross-functionally with Faculty Affairs leadership, deans, Human
Resources, Contracts, and Faculty Records to streamline workflows, support
faculty satisfaction initiatives, and improve operational processes.
• Supports faculty-related programs and initiatives, including onboarding (New
Faculty Orientation), recognition events, process improvements, and special
projects as assigned.
Qualifications:
Education Required:
• Bachelor’s Degree
Experience Required:
• 3 years related experience in an academic environment or similar Knowledge,
Skills and Abilities required
• Ability to work in a fast-paced environment and balance competing priorities,
complex situations, and tight deadlines.
• Exercises judgment in organizing, analyzing, and sharing information with the
Leadership Team and appropriate offices.
• Demonstrated excellence in oral and written communications and strong
organizational and project management suited to a work environment that
requires collegiality.
• Strong computer skills, including database and/or spreadsheet skills.
• Ability to work with sensitive/confidential materials using tact and discretion.
• Ability to influence people outside of the direct line of authority for positive
outcomes.
Interested candidates should submit on-line application/CV; http://hr.jefferson.edu/human-resources.html then enter in search box Job ID # REQ-0030706
Work Shift
Workday Day (United States of America)
Worker Sub Type
Regular
Employee Entity
Thomas Jefferson University
Primary Location Address
1020 Walnut Street, Philadelphia, Pennsylvania, United States of America
Nationally ranked, Jefferson, which is principally located in the greater Philadelphia region, Lehigh Valley and Northeastern Pennsylvania and southern New Jersey, is reimagining health care and higher education to create unparalleled value. Jefferson is more than 65,000 people strong, dedicated to providing the highest-quality, compassionate clinical care for patients; making our communities healthier and stronger; preparing tomorrow's professional leaders for 21st-century careers; and creating new knowledge through basic/programmatic, clinical and applied research. Thomas Jefferson University, home of Sidney Kimmel Medical College, Jefferson College of Nursing, and the Kanbar College of Design, Engineering and Commerce, dates back to 1824 and today comprises 10 colleges and three schools offering 200+ undergraduate and graduate programs to more than 8,300 students. Jefferson Health, nationally ranked as one of the top 15 not-for-profit health care systems in the country and the largest provider in the Philadelphia and Lehigh Valley areas, serves patients through millions of encounters each year at 32 hospitals campuses and more than 700 outpatient and urgent care locations throughout the region. Jefferson Health Plans is a not-for-profit managed health care organization providing a broad range of health coverage options in Pennsylvania and New Jersey for more than 35 years.
Jefferson is committed to providing equal educational and employment opportunities for all persons without regard to age, race, color, religion, creed, sexual orientation, gender, gender identity, marital status, pregnancy, national origin, ancestry, citizenship, military status, veteran status, handicap or disability or any other protected group or status.
Benefits
Jefferson offers a comprehensive package of benefits for full-time and part-time colleagues, including medical (including prescription), supplemental insurance, dental, vision, life and AD&D insurance, short- and long-term disability, flexible spending accounts, retirement plans, tuition assistance, as well as voluntary benefits, which provide colleagues with access to group rates on insurance and discounts. Colleagues have access to tuition discounts at Thomas Jefferson University after one year of full time service or two years of part time service. All colleagues, including those who work less than part-time (including per diem colleagues, adjunct faculty, and Jeff Temps), have access to medical (including prescription) insurance.
For more benefits information, please click here
