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Faculty Affairs Specialist
Academic Affairs Administration | Salmon P. Chase Center for Civics, Culture, and Society
DEPARTMENT:
Salmon P. Chase Center for Civics, Culture, and Society
The Ohio State University’s motto, Disciplina in Civitatem, or “education for citizenship,” is not merely a slogan; it is an exhortation to remain focused on the responsibility to develop an informed, engaged, and civic-minded citizenry. It is essential to fulfilling Ohio State’s land-grant mission.
The Salmon P. Chase Center is a multidisciplinary university center that conducts teaching, research, and public programming concerning the core texts and great debates of Western civilization; the principles, ideals, and institutions of the American and Ohio political order; and the foundations of responsible leadership and informed citizenship. It is an independent academic unit of the University. The Center is a leader of the growing cadre of similar centers of civic thought and leadership in Ohio and throughout the country.
The Salmon P. Chase Center for Civics, Culture, and Society is conducting a search for a Faculty Affairs Specialist who will work closely with the Center’s Associate Director and Operations Manager to oversee the development, implementation, and ongoing maintenance of the Center’s administrative practices related to faculty affairs. The Faculty Affairs Specialist will enable the Center’s continued growth as the flourishing academic community envisioned in ORC § 3335.39. The Faculty Affairs Specialist, as with all members of the Center, should embrace the Center’s mission.
Administration and Planning
The Faculty Affairs Specialist advances the Center’s mission and strategic objectives by overseeing administrative and planning activities related to the recruitment, appointment, and development of the Center’s faculty life cycle for tenure-track, clinical/teaching/practice, research, and associated faculty.
The Faculty Affairs Specialist works closely with the Associate Director and Operations Manager to plan and execute the Center’s implementation of university systems, processes, and policies related to faculty recruitment, appointment, review, promotion and tenure, leaves, and other matters relevant to faculty employment.
The Faculty Affairs Specialist acts as a liaison with OAA, the Office of Human Resources (OHR), senior leaders, faculty, external institutions, and other applicable units to provide support, evaluation, and guidance regarding faculty appointments, policies, procedures, and other matters relevant to faculty employment.
The Faculty Affairs Specialist interprets university and Office of Academic Affairs (OAA) faculty rules, regulations, and policies to guide the Center’s decision making.
The Faculty Affairs Specialist drafts contract, templates, letters, and correspondence on behalf of the Associate Director and coordinates related approvals and review.
The Faculty Affairs Specialist works closely with the Associate Director and Operations Manager to identify areas for policy and process development and leads the creation and implementation of associate business processes.
Faculty Liaison
The Faculty Affairs Specialist facilitates faculty trainings on policies, procedures, and systems relevant to the faculty lifecycle, including annual review, reappointment, promotion, and tenure.
The Faculty Affairs Specialist serves as a resource for faculty regarding annual review, reappointment, promotion and tenure by communicating and interpreting policies, reviewing submitted materials for compliance and completion, troubleshooting, and communicating deadlines.
The Faculty Affairs Specialist oversees onboarding of new faculty, partnering with OHR, OAA, and other relevant internal and external units to ensure compliance and provide support.
Data and Reporting
The Faculty Affairs Specialist develops and maintains internal practices for managing data relevant to faculty activity and employment and works closely with the Associate Director and Operations Manager to align practices with the Center’s mission and goals.
The Faculty Affairs Specialist maintains the Center’s academic personnel files, soliciting documents, managing access, and collaborating with Center leadership to regularize filing practices.
The Faculty Affairs Specialist collaborates with the Operations Manager to collect data and information and prepare reports relevant to faculty affairs and activity for internal and external audiences.
Minimum Qualifications
Required Qualifications:
Demonstrated commitment to the Chase Center’s mission of citizenship education.
Bachelor’s degree or equivalent experience.
4 years of relevant experience.
Demonstrated poise, professionalism, good judgment, and ability to take the extra step to meet customer needs.
Ability to work independently and as part of a collaborative team
Strong organizational skills and attention to detail
Ability to work in a fast-paced, changing environment, and manage multiple projects simultaneously.
Regular in-person attendance is expected.
Desired Qualifications:
4-8 years of relevant experience.
Familiarity with university policies and procedures.
Please submit both a cover letter and a resume to be considered for this opportunity.
The target hiring range for this job profile is $ 70,100-$78,000 The actual salary paid to an individual will vary based on multiple factors, including but not limited to, education, years of experience, internal equity, etc.
Function - Business Planning and Operations
Sub Function - Business Operations
Band - Individual Contributor - Specialized
Level - S3
Page Hall (0061)
Regular
40
First Shift
Final candidates are subject to successful completion of a background check. A drug screen or physical may be required during the post offer process.
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The university is an equal opportunity employer, including veterans and disability.
