Job Description

Bridgestone is looking for an organized and detail-oriented Factory Administration Clerk to provide administrative support to our operation. The successful candidate will be responsible for overtime administration, creditor reconciliations, invoicing, record management, switchboard operations, and general office support to ensure the smooth running of factory activities. This role requires strong computer skills, excellent communication abilities, and a proactive approach to maintaining accurate records and supporting operational excellence.

Responsibilities

Administration Overtime

• Receive attendance registers of all employees weekly.
• Calculate overtime hours worked weekly.
• Submit overtime to HR Officer for payment on the 10th of each month.

Creditors

• Record invoices on Bridgestone audit summary file
• Match invoices daily.
• Reconcile creditors statements and attach invoices.

Filing and record keeping

• Type and photocopy correspondence
• File correspondence
• File daily receiving and dispatching delivery notes

Daily ticket receiving and invoicing

• Make sure tyres received and invoiced has correct size and tread

Switchboard duties

• Undertake switchboard duties by receiving phone calls.

• Assist Management make official phone calls as requested.
• Ensure messages are received by relevant persons
• Undertake general office duties related to own job.

Health and Safety

• Adhere to Health & Safety standards in the workplace and does not endanger other parties.
• Comply with the requirements of the Occupational Health and Safety Act
• Ensure Personal Safety Equipment and facilities provided by the company are in good and clean condition.

General

•Undertake all reasonable requests and instructions, given verbally or in writing that fall within the parameters of own line of duty.

Qualifications & Experience Required

Education, Master, other certification:

• Post matric qualification.
• Computer literacy

Experience (years):

• Matric Basic accounting knowledge
• Computer literacy – MS Word, Excel, and Power Point
• At least 3 years’ experience in a similar role

Personal attributes

• Excellent organisational skills
• Excellent verbal and written communication skills

Languages Skills:

• English
• Any local spoken languages