Job Description

The Facilities Operations Administrator is responsible for various tasks and administrative duties that support the day-to-day needs of the operations team. The Facilities Operations Administrator provides coordination and scheduling of meetings and training. They will assist with filing, processing and management of vital paperwork, including safety training data. The Facilities Operations Administrator will work closely with various teams, including the safety, billing and human resources team to support the local operations.

Job Responsibilities:

• Administrative Tasks
• Logistical Support
• Scheduling and Meeting Coordination
• Payroll and Billing
• Quality Assurance and Reporting
• Job and Work Order Management
• Janitorial Business Unit Support
• Vendor and Client Coordination
• Human Resources and Miscellaneous

Key Interactions:

• Engage with all leaders and stakeholders.
• Engage with new and current employees.

Requirements (Knowledge, Abilities, Skills, and Education and/or Experience:

• A minimum of two years of administrative support-related work experience.
• Excellent communication and people skills; must be able to effectively communicate at all levels of the organization.
• Proficiency in Microsoft Office and other related products.
• Ability to meet multiple deadlines and identify/solve problems accordingly.
• Good analytical thinking and attention to detail skills.
• Discretion with confidential information.
• Good verbal and presentation skills.
• Bilingual -- English/Spanish.

Working Conditions and/or Physical Requirements

• Office-based role with potential for occasional visits to operational sites.
• Ability to lift up to 45 pounds.
• Attention to detail, organization skills, and the ability to work in various physical positions, including standing, sitting, and walking.

About UG2:

At UG2, a leader in facility services, we are committed to innovation, excellence, and client satisfaction. We are committed to developing the strongest customer relationships and the highest service delivery benchmarks in the marketplace.

Founded in 2012, UG2 is privately held and headquartered in Boston, Massachusetts. We also have regional offices in Chicago, Washington, D.C., New York City, West Palm Beach, Los Angeles, Sunnyvale, and Dallas.

Shift Details

8:30am-5pm

Compensation

$70,000 to $75,000.00 annual salary