Job Description

Facility Operations Coordinator

The Facility Operations Coordinator provides administrative and operational support to ensure the efficient day-to-day operation of the facility. This role is responsible for coordinating inbound and outbound shipments, maintaining shipping and compliance documentation, supporting payroll and purchasing processes, tracking inventory, and assisting with shipping and receiving activities. The ideal candidate is highly organized, detail-oriented, and able to manage multiple priorities while ensuring accuracy, regulatory compliance, and excellent customer service.

Responsibilities

• Coordinate inbound customer deliveries and maintain facility schedules.
• Assist with shipping and receiving activities for inbound and outbound loads.
• Inspect manifests and shipping documentation for accuracy and regulatory compliance.
• Coordinate outbound transportation and maintain outbound shipping records.
• Investigate and resolve missing shipments or documentation discrepancies.
• Maintain and reconcile container inventory and discrepancy reports.
• Support weekly payroll reconciliation and purchasing card (P-Card) reconciliation.
• Prepare, maintain, and distribute facility compliance and operational reports.
• Track inventory of office supplies and coordinate replenishment as needed.
• Maintain accurate records and documentation to support regulatory compliance.
• Provide administrative support to multiple facility departments.
• Perform additional duties as assigned to support business operations.

Why Clean Harbors?

Clean Harbors is the leading provider of environmental, energy, and industrial services throughout North America. We are committed to safety, sustainability, and employee development while providing opportunities for growth and advancement.

Clean Harbors offers competitive pay and a comprehensive benefits package including:

• Health, Dental & Vision Insurance
• 401(k) with Company Match
• Paid Time Off & Company Holidays
• Tuition Reimbursement
• Employee Stock Purchase Plan
• Opportunities for Career Growth & Development
• Company-paid Training

Qualifications

• High school diploma or equivalent required.
• 3–5 years of administrative, operations, logistics, or facility support experience.
• Experience with shipping, receiving, inventory, or transportation coordination preferred.
• Knowledge of payroll reconciliation and general office/accounting processes.
• Working knowledge of DOT regulations, manifests, placarding, and labeling preferred.
• Experience with Kronos Payroll System is a plus.
• Proficient in Microsoft Office, including Excel and Word.
• Strong organizational, communication, and time management skills.
• Excellent customer service and problem-solving abilities.
• Ability to work independently while supporting multiple departments.
• Ability to lift up to 10 lbs. occasionally.
• Ability to sit for extended periods and use a computer throughout the workday.

About Clean Harbors

Clean Harbors has a commitment to excellence deeply rooted in a strong sense of tradition. Our entire business model revolves around keeping North American businesses green. We generate more than $1.2 billion in annual revenue as a world-class environmental services organization and market leader in industrial hazardous waste management, parts-cleaning technology, and oil re-refining.

We collect more than 200 million gallons of used motor oil each year and operate the largest re-refinery capacity in North America, allowing us to re-refine more than 150 million gallons annually.

Every day, we help our customers resolve their waste management needs while reducing their carbon footprint.

PROTECTION. CHOICES. PEOPLE. MAKE GREEN WORK.™

Equal Employment Opportunity (EEO)

Clean Harbors is an Equal Opportunity Employer.

Clean Harbors is committed to providing access, equal opportunity, and reasonable accommodation for individuals with disabilities in employment, its services, programs, and activities. To request a reasonable accommodation, contact ect@cleanharbors.com or 1-844-922-5547.

Clean Harbors and its subsidiaries are a Military & Veteran Friendly company.

Please be advised that Artificial Intelligence (AI) tools may be used to support certain stages of the recruitment process but are not used as a replacement for human decision-making.

Clean Harbors is committed to complying with applicable pay transparency laws and ensuring fair and equitable compensation. The posted pay reflects the starting rate for this position. Final compensation may vary based on factors such as experience, skills, location, and business needs. In addition to base pay, eligible employees may receive a comprehensive benefits package.

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