Job Description

Facility Manager / Building Coordinator (Hybrid – Brussels)

We are looking for a hands-on Facility Manager / Building Coordinator to oversee the daily operational and technical management of several office buildings in Brussels.

This role focuses on coordinating the delivery and setup of a new office location, managing facility operations, and ensuring high-quality service for building users in a dynamic public-sector environment.

Key Responsibilities

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  Coordinate the daily facility operations within one or more office buildings
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  Act as the main point of contact for building users, suppliers, and external partners
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  Supervise and support a small logistics/support team
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  Monitor technical issues, maintenance activities, cleaning services, and supplier performance
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  Manage access control, badges, keys, signage, and safety procedures
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  Support small relocation and office setup projects
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  Ensure a safe, clean, and well-maintained working environment
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  Participate in safety and wellbeing meetings and follow up on related actions
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  Handle operational incidents, escalations, and urgent situations proactively
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  Contribute to service improvement initiatives and process optimization
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  Ensure timely follow-up of customer requests and operational deadlines

Required Skills & Experience

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  Minimum 5 years of experience in a facility management, building coordination, or technical support environment
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  Experience with helpdesk tools and facility-related systems
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  Strong organizational and coordination skills
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  Technical affinity with building systems, maintenance contracts, and supplier management
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  Experience managing or coaching a small team
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  Customer-oriented mindset with strong communication skills
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  Ability to work independently and handle unexpected situations effectively
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  Knowledge of safety procedures and workplace wellbeing practices
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  Experience within cabinet/government or similar professional environments is considered a plus

Languages

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  Dutch: Native or bilingual proficiency

Work Conditions

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  Mainly onsite role in Brussels
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  1 to 2 remote working days per month
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  Long-term opportunity subject to positive evaluation and business needs

Location

Brussels