Job Description

Position Information

Job Series: Facility Management – Career Path

Classification: Facility Coordinator

Class Code: TFM01P

Pay Grade: SGS04

Salary Range: $43,088 - $63,770

The Facility Coordinator is responsible for overseeing the daily operations, maintenance, and logistics of state-owned facilities to ensure they remain safe, functional, and compliant with state and federal regulations. This position plays a key role in scheduling maintenance, managing facility use, coordinating with contractors, and supporting operational efficiency.

Primary Responsibilities

Monitor daily facility operations, ensuring that buildings, equipment, and grounds are maintained in good working condition.
Assist in scheduling and coordinating preventative maintenance, repairs, and facility inspections.
Ensure that safety and compliance standards are met, including OSHA, ADA, and environmental regulations.
Track and report facility issues, ensuring timely resolution through maintenance teams or contractors.
Supervises staff by interviewing, recommending staff for hire/fire, assigning and reviewing work, counseling, and evaluating the performance of incumbents.
Assist with inventory management of maintenance supplies and equipment.
Coordinate facility reservations and space utilization for meetings, events, and department needs.
Manage facility access, security, and visitor procedures in coordination with relevant departments.
Assist in developing and enforcing facility policies and guidelines for state employees and visitors.
Support emergency preparedness by maintaining evacuation plans and emergency contact lists.
Assist in managing vendor relationships, ensuring timely and cost-effective service.
Help coordinate contracts for cleaning, landscaping, security, and maintenance services.
Verify contractor compliance with state procurement policies and service agreements.
Maintain facility records, including maintenance logs, inspection reports, and service agreements.
Assist in budget tracking and expense reporting for facility-related expenditures.
Provide input on cost-saving initiatives and resource allocation to improve efficiency.
Support procurement of supplies and equipment as needed.

Knowledge and Skills

Knowledge of facility operations, maintenance procedures, and safety regulations.
Familiarity with building systems, including HVAC, plumbing, electrical, and security systems.
Ability to use facility management software and work order tracking systems.
Understanding of state procurement and contract management processes.
Strong organizational and time management skills to handle multiple tasks and deadlines.
Excellent communication and interpersonal skills for coordinating with staff, vendors, and contractors.
Knowledge of inventory control, purchasing and procurement procedures, and customer service.
Ability to greet customers and provide information concerning services and functions of the facility.
Ability to plan, organize, and oversee the work of subordinates and coordinate work activities.

Minimum Qualifications

Minimum of one year of facility management experience.

Satisfaction of the minimum qualifications, including years of experience and service, does not entitle employees to automatic progression within the job series. Promotion to the next classification level is at the discretion of the department and the Office of Personnel Management, taking into consideration the employee’s demonstrated skills, competencies, performance, workload responsibilities, and organizational needs.

Licensure/Certifications

N/A
OTHER JOB RELATED EDUCATION AND/OR EXPERIENCE MAY BE SUBSTITUTED FOR ALL OR PART OF THESE BASIC REQUIREMENTS, EXCEPT FOR CERTIFICATION OR LICENSURE REQUIREMENTS, UPON APPROVAL OF THE QUALIFICATIONS REVIEW COMMITTEE.