Job Description

• Coordinate day-to-day FM administrative and operational activities.
• Process Purchase Orders, vendor quotations, contracts, invoices, and coordinate with Procurement and Finance.
• Maintain procurement records, documentation, and transaction logs.
• Coordinate employee leave, overtime, training, medicals, visa renewals, and recruitment requests.
• Maintain accurate filing, document control, SOPs, contracts, and archives.
• Prepare meeting minutes and follow up on action items.
• Coordinate with internal departments, tenants, suppliers, and service providers.
• Prepare operational reports and ensure compliance with company policies and procedures.

• Diploma or Bachelor's Degree in Business Administration or a related discipline.
• Minimum 3 years' experience in Facilities Management Administration or Operations Coordination.
• Experience in Integrated Facilities Management (IFM)
• Knowledge of Procurement, Purchase Orders, Vendor Coordination, Invoice Processing, and Document Control
• Exposure to basic HR administration (leave management, recruitment coordination, training records).
• Strong organizational, communication, time management, and stakeholder management skills.
• Advanced proficiency in MS Office, particularly Excel
• Experience with CAFM and ERP systems (e.g., Navision) is an advantage.