Job Description

The Facility Administrator ensures smooth daily office operations by acting as the first point of contact for employees and visitors, managing reception, meeting rooms, supplies, and correspondence, coordinating service quality, reporting facility issues, and supporting office events and a well‑organized workplace.

Your responsibilities

• Being first point of contact for Employees, new joiners, guests and landlord representatives

• Checking service quality such as cleaning, reception, catering

• Handling reception tasks, book meeting rooms for visitors

• Ordering and taking care of office supplies, ordering entrance cards

• Answering and managing the Teams calls (CPH, Stavanger)

• Managing traditional incoming and outgoing correspondence

• Welcoming and opening doors to visitors and newcomers

• Taking care of conference rooms (cleanliness and equipment order) and order in office

• Reporting maintenance issues and office equipment issues

• Assisting with office and company events, celebrations

Our requirements

• Minimum Bachelor’s degree

• Fluent spoken and written English (min. B2/C1)

• Can-do attitude and proactivity

• Willingness to take on challenges

• Willingness to get out of comfort zone

• Ability to multi-task

• Highest level of customer service

• Ability to establish priorities

• Good command of Microsoft Office Suite (Outlook, Word, Power Point)

• Service-minded and people-oriented approach

What we offer

• Great opportunity to work in an international company that values employees and provides right environment for right people

• Hybrid work (3 days from the office, 2 days from home)

• Agency contract for 6 months with the possibility of extension

• Strong focus on work-life balance

• Chance to contribute in the high-level service provided to our rigs globally

• Parking space

• Pastries and fruits in the office

• Office located in well-communicated city area in Gdańsk Centre

This job position is open in Poland - candidates must have current legal authorisation to live and work in Poland.

Please send us an English version of your CV.