Sepadu

Facility Admin - Documentation & Reporting (Petaling Jaya)

Sepadu  •  Petaling Jaya, MY (Onsite)  •  11 days ago
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Job Description

Job Purpose
To manage FM documentation, licences and contract archiving and to support governance, reporting and financial administration for FM services.

Key Responsibilities

  • Manage documentation related to business licences, official company stamps, ensuring proper storage, control, usage records and timely updates to Legal.
  • Maintain the contract registration book and archive of original contracts; coordinate yearly documentation “spring cleaning” and off‑site storage.​
  • Prepare monthly FM reports (KPIs, work orders, cleaning/pest reports, incidents, soft‑services usage) based on data from FM team and systems.
  • Support FM Manager in preparing materials and minutes for governance/steering meetings.​
  • Assist with FM financial administration (tracking POs, invoices, quotations, simple reconciliations) according to internal processes.​
  • Maintain orderly electronic and physical FM files to support audits, inspections and compliance checks.

Requirements

  • Diploma in Business/Accounting/Administration or equivalent.
  • 2+ years’ experience in admin, documentation control or basic finance support.
  • Strong attention to detail and organisation skills.

  • Proficiency in MS Office (especially Excel, Word, PowerPoint).

Sepadu

About Sepadu

Sepadu Group is an established facilities management company in Malaysia. We are currently servicing Kuala Lumpur, Selangor, Johor, Penang and Sabah.

Sepadu Group is set to become the leading professional facilities management company in Malaysia. Sepadu Group is a diverse and innovative company able to handle large single facilities to multi-facility operations seamlessly focusing on the entire spectrum of assets and facilities management services.

Sepadu Group is distinctive among its peers by bringing together the best practices of the facility maintenance industry. While facility managers have traditionally faced a trade-off between great service and affordable pricing, Sepadu Group uses an innovative approach that brings its customers excellence in both crucial areas.

Creating and delivering value and sustainable business benefits through direct and indirect cost saving strategies is fundamental to our client’s brand and business values. We continually evaluate and recommend improvements throughout the project & asset lifecycle ensuring integrity of systems, equipment, people and practices for fostering a long term benefits to all stakeholders.

Sepadu Group has sculptured integrated facilities services that fits the most demanding environments by integrating specialized engineering services, 24/7 help-desk, command-centre, life-cycle capital asset management in addition to all essential FM services.

Industry
Facilities & Workplace
Company Size
51-200 employees
Headquarters
Kuala Lumpur, MY
Year Founded
2015
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