Job Description

Facilities Specialist

Purpose of the Job:

The Facilities Specialist plays a key role in supporting the safe, clean, and efficient operation of Coptic Orphans' facilities including apartments and warehouse. This position assists with day-to-day facilities maintenance and provides logistical support to ensure a functional and welcoming work environment for staff and visitors.

Essential Functions and Responsibilities:

• Support the maintenance and upkeep of Coptic Orphans' buildings (offices, apartments, warehouse) and related installations.
• Coordinate and monitor servicing for systems including:

- Firefighting equipment (i.e. fire extinguishers, hose reels)

- Fire Alarm (smoke and heat detectors)

- CCTV (Surveillance Cameras)

- Air conditioning

- Electric installations and equipment

• Assist in implementing safety and security policies to ensure a safe environment for staff and visitors.
• Record and report technical issues and support timely coordination of repairs.
• Maintain accurate documentation and records (e.g. maintenance logs, service invoices, schedules).
• Provide support to other facilities team members, particularly on tasks that require technical knowledge or greater sensitivity.
• Assist in organizing office equipment and fittings, ensuring functional workspace arrangements.
• Provide occasional backup support at the front desk when needed.

Required Education, Experience, Knowledge and Skills

• Bachelor's degree in Business Administration or a related field.
• 1–3 years of experience in office or facilities operations.
• Good time management, organizational and communication skills.
• Basic spoken and written English skills are required.
• Detail-oriented with the ability to follow instructions and meet deadlines.
• Proficient in Microsoft Office applications.
• Able to work effectively in a fast-paced and occasionally high-pressure environment.
• Familiar with standard office equipment and tools.

Travel and Working requirements

• Physical work environment requiring standing, lifting, and moving of goods.
• Occasional overtime may be required during peak periods.