Job Description

Position Summary

The Projects & Facilities Specialist supports construction, renovation, and facility improvement projects from planning through completion. This role helps coordinate project schedules, permits,

documentation, and vendor activities while also serving as a point of contact for facility maintenance and repair requests. The Specialist works with internal teams, contractors, and service providers to help ensure projects and facility needs are completed safely, efficiently, and on time.

What You'll Do

Support multiple construction, renovation, and facility improvement projects from planning through completion.Help manage permits, inspections, and required approvals.

Keep project files, contracts, and documentation organized and up to date.

Visit project sites to monitor progress and identify potential issues.

Work with project managers, contractors, vendors, and internal stakeholders.

Track project schedules, milestones, deadlines, and action items.

Assist with budgets, purchase orders, invoices, and cost tracking.

Schedule project meetings and distribute notes and follow-up items.

Coordinate material deliveries, vendor activities, and contractor schedules.

Receive, track, and coordinate facility maintenance and repair requests.

Create and dispatch maintenance work orders and service calls as needed.

Follow up with vendors, contractors, and internal teams to ensure timely resolution of facility issues.

Maintain records of maintenance activities, repairs, preventative maintenance, and facility improvements.

Assist with vendor management, service contracts, and facility-related projects.

Help ensure projects and facilities comply with safety requirements and company standards.

Prepare project updates, status reports, and other communications for leadership.

Assist with project closeout activities, including punch lists and final documentation.

Identify and communicate project risks, delays, and proposed solutions.

Supports other Real Estate Department duties as required.

What We're Looking For

· High school diploma required; associate's or bachelor’s degree in construction management, Facilities Management, Business, or a related field preferred.

· Experience supporting construction projects, facility operations, maintenance coordination, or related work.

· Strong organizational and time-management skills.

· Ability to manage multiple priorities and deadlines.

· Strong communication and customer service skills.

· Experience working with vendors, contractors, and internal business partners.

· Proficiency with Microsoft Office applications and project tracking tools.

Technical Skills

Microsoft Word

Microsoft Excel

Microsoft Outlook

Document management systems

Helpful but not required:

AutoCAD

Smartsheet

SharePoint

AS/400

Preferred Background

Experience in one or more of the following:

Physical Requirements

Travel to project sites as needed. 20% travel

Walk active construction sites, including uneven surfaces.

Occasionally lift up to 25 pounds.

Climb ladders.

Work in both office and field environments.