Job Description

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JOB FUNCTION / SUMMARY:

Coordinates and oversees new construction, renovations and capital improvement projects as assigned. Responsible for maintaining established corporate standards, value engineering and project cost analysis. Instrumental in developing and designing workplace designs and strategies. Develops, coordinates and manages work force relocations, additions and changes.

ESSENTIAL DUTIES & RESPONSIBILITIES:

• Manages all facets of project management (budget, schedule, procurement, quality & risk) for individual assigned real estate projects including planning, design, construction, occupancy and closeout.
• Demonstrates capability to read, understand and apply standard to complex documents affecting real estate projects, including but not limited to: agreements/contracts, leases, work letters, project charters, surveys and drawings.
• Interfaces directly with clients to define project requirements. Prepares scope of work, project delivery resource requirements, cost estimate & budget, cash flow, work plan schedule & milestones, quality control, and risk identification.
• Identifies project delivery resources from pre-qualified lists or through individual project qualification process; conducts standard to complex request for proposals; completes bid analysis; leads evaluation interviews, recommends resources to clients.
• Oversees construction projects as the company’s representative on major construction sites.
  Responsible for obtaining, archiving and updating as necessary all as-built construction documents plans in CAD, PDF or other acceptable format.
• Develops, coordinates, and manages workforce relocation plans as assigned.
  Ensures ergonomic, cost effective space design and FF&E options.
• Reviews occupancy requirements to ensure that applications, selection of tenants and assignment of units are in accordance with rules and regulations.
• Analyzes adjacency requirements for large relocations to maximize efficiencies between departments.
• Requisitions furnishings and furniture.
• Investigates FF&E finishes and design elements. Instructs the architect and engineers to include the approved finishes and elements into architectural documents.
• Investigates in conjunction with architect and contractor all viable Value engineering alternatives within all proposed construction documents to minimize capital outlay expenditure.
• Solicits and qualifies bids for required goods and services as needed.
  Responsible for developing departmental procedures for all capital projects to provide for standardization.
• Keeps abreast of industry trends, regulations and building codes related to office furniture, fixtures, equipment, materials, building processes, green products and all other related standards.
• Manages outside vendors but does not have actual supervisory duties to include evaluation, hiring, etc.

SUPERVISORY RESPONSIBILITIES:

The incumbent manages managers and associates and is responsible for the overall direction, coordination and evaluation of the assigned unit and carries out supervisory responsibilities in accordance with the organization's policies and applicable laws. Responsibilities include interviewing, hiring and training employees; planning, assigning and directing work; appraising performance; rewarding and disciplining associates; addressing complaints and resolving problems.

MINIMUM REQUIRED EDUCATION, EXPERIENCE & KNOWLEDGE:

• Associate's degree and four to six years’ experience in project management within a financial institution environment; or equivalent combination of education and experience. Emphasis in Architectural or Interior Design Degree strongly preferred
• Basic computer skills and the ability to learn new software systems
• Ability to communicate effectively orally and in writing using the English language
• Ability to read, analyze, and interpret general business periodicals, professional journals, technical procedures, or governmental regulations
• Ability to write reports, business correspondence, and procedure manuals
• Ability to effectively present information and respond to questions from groups of managers, clients, customers, and the general public
• Self-directed and the ability to work un-supervised
• Team player and ability to work with others
• Experience with customer relations with proven customer satisfaction
• Ability to work independently and as a productive member of a team.
• Ability to work under pressure and meet deadlines.

• Preferred:
  • Bachelor’s degree with eight to ten years’ experience
  • Certified Facility Manager or other similar professional designation

ESSENTIAL MENTAL & PHYSICAL REQUIREMENTS:

• Ability to work under stress and meet deadlines
• Ability to operate a keyboard if required to perform the essential job functions
• Ability to read and interpret a document if required to perform the essential job functions
• Ability to travel if required to perform the essential job functions
• Ability to lift/move/carry approximately 10 pounds if required to perform the essential job functions. If the employee is unable to lift/move/carry this weight and can be accommodated without causing the department/division an “undue hardship” then the employee must be accommodated; hence omitting lifting/moving/carrying as a physical requirement.

Equal Opportunity/Affirmative Action Employers. All qualified applicants will receive consideration for employment without regard to race, color, religious beliefs, national origin, ancestry, citizenship, sex, gender, sexual orientation, gender identity, marital status, age, physical or mental disability or history of disability, genetic information, status as a protected veteran, disabled veteran, or other protected characteristics as required by federal, state and local laws.