Job Description

About this opportunity

The Facilities & Procurement Coordinator manages the intake, coordination, and resolution of facilities and FF&E requests across CBI Health’s national clinic portfolio. Serving as the central point of contact for clinics, vendors, landlords, and internal teams, the role ensures work orders are tracked, scoped, and completed efficiently. The role also supports procurement and administrative activities, including purchasing, vendor coordination, and process improvements, contributing to the ongoing evolution of facilities and procurement operations.

Salary range: $41,800-$59,200

Take an inside look at what you’ll be do each day

Facilities Coordination (65%)

• Manage the full lifecycle of facilities, FF&E, and site-related requests using the internal ticketing system, ensuring timely resolution and service-level compliance
• Track, prioritize, and report on work orders, schedule and coordinate maintenance, repairs, minor renovations, and equipment servicing
• Act as a liaison between clinics, landlords, property managers, trades, and vendors to ensure smooth operations
• Coordinate delivery schedules, material requirements, and small operational projects across multiple sites
• Review and process purchase orders and invoices, collaborating with Finance and vendors to ensure accuracy and timely payment

Procurement Coordination (35%)

• Facilitate vendor onboarding and support setup of new products and services
• Coordinate procurement and ongoing supply of office, medical, and physiotherapy items
• Manage Purchase Requisition to Purchase Order processes end-to-end, including approvals and documentation
• Maintain procurement records, support compliance and audits, and administer Procurement’s visa
• Provide administrative and coordination support to the Senior Manager, Facilities & Procurement, including ad hoc initiatives

What you need to be successful

• 2–5 years in facilities coordination, procurement, sourcing, supplier management, or operations
• Experience with ticketing/work order systems (e.g., ServiceNow, Zendesk, Freshservice)
• Experience supporting multi-site facilities, real estate, or healthcare environments preferred
• Strong organizational, coordination, and multitasking skills in a fast-paced setting
• Proficient in handling invoices, purchase orders, and spend tracking with high attention to detail
• Effective communicator, collaborating with internal teams, landlords, and external vendors
• Self-directed, analytical, and able to problem-solve independently
• Experience with ERP or procurement systems (SAP/eSourcing tools are an asset)
• Proficiency in English; French/English bilingualism is an asset

What CBI Health offers you

• Continuous learning and skills development, including management opportunities
• Competitive compensation with comprehensive benefits and rewards package, including group health, dental and vision benefits, paid 100% by the employer
• Flexible hours, which allow work-life balance and focus on quality of life

About Us

For millions of Canadians, CBI Health is where better begins. We are Canada’s leading community healthcare provider, reliably delivering innovative rehabilitation and home care programs that help our clients achieve their health goals. With 250+ locations and supporting more than 800 communities, people are at the heart of what we do. Every day, all across the country, our 13,000 staff work together to make a meaningful difference in our clients’ lives and help shape healthcare for the better. Learn more at cbihealth.ca

CBI Health is committed to providing a diverse, equitable, and inclusive workplace where everyone feels safe and accepted as their authentic selves. We actively seek qualified candidates who share our commitment to equity and inclusion and contribute to the diversification of ideas and perspectives that help us innovate and provide the best possible care to our clients.

We welcome applications from all individuals regardless of race, colour, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, veteran status, or any other characteristics that make each of us different.