Job Description

The Apex Group was established in Bermuda in 2003 and is now one of the world’s largest fund administration and middle office solutions providers.

Our business is unique in its ability to reach globally, service locally and provide cross-jurisdictional services. With our clients at the heart of everything we do, our hard-working team has successfully delivered on an unprecedented growth and transformation journey, and we are now represented by over circa 13,000 employees across 112 offices worldwide.Your career with us should reflect your energy and passion.

That’s why, at Apex Group, we will do more than simply ‘empower’ you. We will work to supercharge your unique skills and experience.

Take the lead and we’ll give you the support you need to be at the top of your game. And we offer you the freedom to be a positive disrupter and turn big ideas into bold, industry-changing realities.

For our business, for clients, and for you

Facilities Manager- Philippines

Location: Makati City

The Apex Group, a leading global financial services provider, is seeking an experienced Facilities Manager to support our growing operations in the Philippines.

As part of our continued growth, this role will be responsible for overseeing workplace operations, facilities management, vendor relationships, health & safety, and office administration to ensure a safe, efficient, and professional working environment while delivering an exceptional employee experience.

The Facilities Manager will oversee the day-to-day operation, maintenance, security, and safety of all facilities, equipment, and workplace assets leased, owned, or managed by Apex. This is a full-time, office-based role. Due to the operational nature of the position, remote working arrangements are not available.

Key responsibilities:

Office & Reception Operations

• Oversee daily reception operations to ensure a welcoming, professional experience for visitors, clients, and employees.
• Ensure reception coverage during operating hours (9:00am – 6:00pm).
• Coordinate meeting room bookings, visitor registration, catering, parking requests, and security procedures.
• Act as the first point of contact for guests, incoming calls, and deliveries.
• Coordinate office events, meetings, and senior management or director visits.

Facilities Management

• Manage the day‑to‑day operation, maintenance, security, and safety of office facilities.
• Serve as the main point of contact for landlords, building management, and internal stakeholders.
• Oversee general facilities services, ensuring service levels and quality standards are met.
• Manage capacity planning to ensure adequate and appropriate office space for employees.
• Coordinate and monitor maintenance work orders and vendor deliverables.
• Ensure facilities, equipment, and furnishings are available, compliant, and properly maintained.
• Manage building access systems and local office procedures.
• Maintain strong working relationships with building management, including coordination of fire drills and evacuation procedures.
• Lead office expansion, refurbishment, workplace improvement and fit-out projects.

Financial, Administrative & Legal

• Manage facilities budgets, including both capital and operational expenditure.
• Support procurement activities including sourcing quotations, raising purchase requests, purchase orders, and invoice management.
• Review, approve, and track invoices in collaboration with the accounting team.
• Maintain accurate records of facilities contracts, assets, and inventories.
• Oversee facilities-related contracts, renewals, and vendor invoicing.
• Coordinate incoming and outgoing mail and international shipments.
• Support archive management, including coordination with off‑site storage providers and scheduled record destruction.
• Liaise closely with HR, IT and Finance teams on office-related matters.

Health & Safety

• Ensure facilities comply with all local and national health & safety regulations.
• Conduct and oversee safety inspections and address any identified issues promptly.
• Manage and track facilities faults to ensure timely resolution by vendors.
• Ensure compliance with internal policies, procedures, and regulatory requirements.
• Support Business Continuity Planning (BCP) and emergency preparedness initiatives.

Other Responsibilities

• Work closely with Facilities and Procurement teams on vendor selection and service delivery.
• Perform other reasonable duties as required to support the business.
• Manage office mobile devices and telecommunications services.

Skills Required:

• 5–8 years' experience in Facilities Management, Workplace Management or Corporate Office Management.
• Experience working in a corporate or multi‑site organisation.
• Strong contract management and negotiation skills.
• Knowledge of leases, real estate, building materials, and space planning.
• Solid understanding of health & safety and security requirements.
• Experience with office relocations and refurbishments.
• Strong project management skills and ability to manage multiple priorities.
• Excellent problem‑solving, organisational, and time‑management abilities.
• Proven ability to work independently and supervise others when required.
• Excellent verbal and written communication skills across all levels of the organisation.
• Proficient in Microsoft 365 applications (Excel, Word, Outlook, PowerPoint and Teams).
• Proficient, flexible, and hands‑on approach to work.

What you will get in return:

• A genuinely unique opportunity to be part of an expanding large global business.
• Exposure to all aspects of the business, cross-jurisdiction and to working with senior management directly.
• A dynamic, professional working environment with broad operational responsibility.

Additional information:

We are an equal opportunity employer and ensure that no applicant is subject to less favourable treatment on the grounds of gender, gender identity, marital status, race, colour, nationality, ethnicity, age, sexual orientation, socio-economic, responsibilities for dependants, physical or mental disability. Any hiring decision are made on the basis of skills, qualifications and experiences.

We measure our success as a business, not only by delivering great products and services and continually increasing our assets under administration and market share, but also by how we positively impact people, society and the planet.

For more information on our commitment to Corporate Social Responsibility (CSR) please visit https://theapexgroup.com/csr-policy/

Personal data provided by job applicant(s) will be used for recruitment purposes only and will be treated strictly confidential. Such personal data can be accessed by different Apex stakeholders within and out of China for the consideration of the job application hereunder. Application made by the job applicant(s) constitutes the irrevocable consent of the job applicant for her/his personal data to be used by Apex stakeholders within or outside China for the purpose of this recruitment.

Disclaimer Unsolicited CVs sent to Apex (Talent Acquisition Team or Hiring Managers) by recruitment agencies will not be accepted for this position. Apex operates a direct sourcing model and where agency assistance is required, the Talent Acquisition team will engage directly with our exclusive recruitment partners.