Job Description

Job Purpose: The Facilities Manager is a hybrid operations and regulatory readiness role for the Ambulatory Surgery Center. The position supports uninterrupted clinical operations through supply chain management, inventory controls, vendor coordination, and product recall management, while also maintaining Environment of Care, life safety, emergency preparedness, and regulatory documentation programs. The role promotes patient safety, staff safety, survey readiness, and efficient use of resources across the ASC.

DUTIES INCLUDE, BUT ARE NOT LIMITED TO THE FOLLOWING

Materials Management:

• Manage procurement, receiving, storage, distribution, and inventory control of medical and surgical supplies, implants, equipment, and office supplies.
• Maintain appropriate par levels to support daily OR/procedure operations, anesthesia needs, sterile processing, and clinical departments.
• Perform routine inventory audits, cycle counts, and expiration date checks; address variances and stock rotation needs promptly.
• Coordinate ordering activities with approved vendors, GPO contracts, purchasing systems, and leadership budget expectations.
• Receive and inspect supplies, verify packing slips, resolve discrepancies, and coordinate returns or credits when needed.
• Maintain supply rooms in a clean, organized, labeled, and survey-ready condition, including proper storage conditions for sterile and temperature-sensitive products.
• Coordinate product recalls, backorders, substitutions, and clinical communication regarding supply availability.
• Coordinate Biomedical equipment repairs and requests, equipment onboarding, asset tracking, and vendor service coordination.

· Coordinate instrument and equipment repairs and requests, onboarding, asset tracking, and vendor service coordination.

• Identify waste reduction, product standardization, and cost-savings opportunities in partnership with clinical leadership.

Environment of Care:

• Coordinate the ASC Environment of Care program, including routine rounds, safety inspections, deficiency tracking, and corrective action follow-up. Daily, weekly, monthly and annual basis as needed.
• Maintain inspection logs, safety committee documentation, maintenance records, vendor reports, and regulatory binders.
• Identify, report, and help resolve facility concerns related to physical environment, utilities, medical gas, hazardous materials, security, and general safety.
• Partner with infection prevention leadership to support safe storage, cleaning, waste handling, and environmental safety practices.
• Participate in quality, risk, and safety meetings as requested and provide updates on open items and compliance readiness.

Life Safety Officer:

• Serve as the designated Life Safety Officer for the ASC and coordinate life safety compliance activities.
• Maintain awareness of applicable life safety expectations, including fire safety, emergency power, evacuation routes, fire extinguishers, alarm systems, sprinkler systems, exits, and egress pathways.
• Coordinate fire drills, evacuation drills, life safety inspections, and required documentation.
• Track inspection, testing, and maintenance schedules for fire alarm systems, extinguishers, emergency lighting, generators, sprinklers, medical gas, and related systems.
• Work with vendors and contractors to coordinate inspections and remediate life safety findings and maintain documentation of corrective actions.
• Implement and document Interim Life Safety Measures when applicable and as directed by leadership.

Emergency Preparedness

• Support maintenance of the Emergency Operations Plan and emergency preparedness documentation.
• Assist with hazard assessments, emergency drills, exercises and documentation.
• Maintain emergency supplies, flashlights, equipment, spill kits, materials, and other readiness resources as assigned.
• Educate or coordinate staff education related to emergency codes, fire response, evacuation routes, and disaster procedures.
• Participate in incident command activities during actual emergencies or drills as assigned.

Regulatory & Survey Readiness:

• Maintain survey-ready documentation for materials management, Environment of Care, life safety, emergency preparedness, equipment maintenance, and vendor reports.
• Support readiness for AAAHC, CMS, OSHA, state, local, and accreditation surveys as applicable to the ASC.
• Prepare status updates for leadership, safety committees, governing board reporting, and performance improvement activities.
• Follow up on deficiencies, create action logs, and escalate unresolved items to leadership in a timely manner.

Requirements

SPECIFIC KNOWLEDGE, SKILLS, LICENSES, CERTIFICATIONS, ETC.:

· Bachelor's degree is preferred. In lieu of a degree, 10 or more years of relevant experience may suffice.

· Knowledge of healthcare accreditation and regulatory requirements.

· Strong attention to detail and follow-thru, budgeting, project management, and communication skills.

· Must be highly motivated and able to work independently.

· Experience in multiple crafts preferred (surgical tech/rad tech/electrical/plumbing, etc.)

WORKING CONDITIONS:

Environmental ConditionsMedical Office, mechanical rooms and ambulatory surgery center

Physical Conditions

· Must be able to work as scheduled – typically from 6AM-4PM M-F, on Call, possible weekends, possible early AM or Nights based on urgent business needs

· Must be able to sit and/or stand for prolonged periods of time

· Must be able to bend, stoop and stretch

· Must be able to lift and move objects up to 75 pounds consistently with heavier weight necessary at times

· Requires eye-hand coordination and manual dexterity sufficient to operate office equipment, etc.

KNOWLEDGE AND SKILLS:

· Healthcare environment

· Facilities operation

· Budgeting and Forecasting

· Risk management and safety

· Vendor management

· Emergency preparedness

· Clear and precise communicator and excellent interpersonal skills

· Effectively manages day by organizing and prioritizing

· Good driving record and reliable transportation

· Protects patient information and maintains confidentiality

Perform other duties as assigned.

SUPERVISION: Reports Director of Nursing.