Job Description

The Facilities Manager is responsible for overseeing the maintenance and repair needs of Vision House’s Shoreline facilities, ensuring that all buildings, grounds, and equipment are well-maintained. This role supervises the maintenance team, coordinates work orders, and ensures that preventative maintenance tasks are completed. The Facilities Manager plays a key role in ensuring a safe, efficient, and welcoming environment for both residents and staff.

REPORTS TO: Operations Director

SUPERVISER OF: Maintenance Coordinator

HOURS: 40 hours per week, hourly Mon-Fri with occasional Sat and emergency availability needed.

LOCATION: Shoreline, WA

Our new Facilities Manager will enjoy the following benefits:

• $31-$35 per hour DOE
• Health insurance for Employee only Medical $80/month, Dental $11/month, and Vision $1/month. Separate rates for spouses/dependents.
• Retirement plan with up to a 3% matching employer contribution
• 12 days of vacation (increases with years of service)
• 13 days of paid holidays
• 12 days of Sick Leave (Separate from PFML & FMLA)
• Employee Assistance Program
• Generous Childcare Tuition Assistance

At Vision House, we serve populations from a variety of backgrounds. We strongly value diversity and actively seek applicants that will balance our employment workforce to align with the populations we serve. Questions regarding our commitment to Diversity, Equity, and Inclusion can be directed towards our HR department.

As the Shoreline Facilities Manager, you will:

Maintenance

• Ensure all buildings, grounds, and company vehicles are safe, functional, and well-maintained.
• Plan, implement, and routinely update preventative maintenance schedules for all building systems (HVAC, plumbing, electrical, security, etc.).
• Receive, assess, prioritize, and respond to maintenance and repair requests from residents and staff.
• Track work orders and maintenance activity in MaintenanceCare and maintain accurate service and repair records.
• Complete routine maintenance and repairs and coordinate with the Operations Director on larger repairs, renovations, and facility improvement projects.
• Coordinate groundskeeping and janitorial needs to maintain clean, safe, and welcoming properties.
• Manage maintenance tools, supplies, and equipment to ensure readiness while using resources responsibly.
• Scope projects, request bids, and oversee vendor work through completion.
• Maintain relationships with vendors and contractors to ensure quality, timeliness, and cost-effective service.
• Conduct regular safety inspections, ensure compliance with applicable codes and regulations, and address risks proactively.
• Serve as primary on-call responder for facility emergencies, including fire, flood, utility outages, and system failures.
• Lead on-site coordination during emergencies and communicate with leadership and external responders.
• Develop, update, and practice emergency response procedures in coordination with the Safety Committee.
• Support facility-related security systems and IT needs in collaboration with the Operations Director.
• Provide leadership, training, feedback, and growth opportunities for the Maintenance Coordinator.
• Operate independently in day-to-day facilities work while maintaining clear communication with leadership.

Budget

• In collaboration with the Operations Director, develop and manage the annual Shoreline facilities budget and monitor expenses throughout the year.
• Track facility costs, maintenance expenses, asset lifecycles, and replacement timelines.
• Establish long-term replacement planning for building systems, appliances, furnishings, and equipment.
• Approve routine and mid-level facility expenditures; collaborate with the Director of Operations on major capital expenses.
• Purchase supplies, equipment, and contracted services using cost-effective and steward-focused decision-making.
• Evaluate vendor pricing and recommend solutions that balance quality, cost, and operational needs.

Unit Preparation

• Coordinate apartment turnovers to ensure units are ready for new residents, including repairs, cleaning, inspections, and vendor support.
• Maintain accurate inventories of furniture and appliances in each unit and coordinate installation, repair, or replacement.
• Address furniture and equipment needs for residents and staff, including coordinating or assisting with moves.
• Conduct bi-weekly apartment inspections with Family Services to maintain unit quality and build positive resident relationships.
• Work closely with Family Services to support smooth resident move-ins and move-outs.

Volunteer & Community Support

• Coordinate with community partners and volunteer groups to plan and execute facility-related service projects.
• Design clear, well-scoped volunteer projects that use time efficiently and provide meaningful benefit to the facility's needs.
• Provide on-site leadership, coordination, and support during volunteer activities.
• Partner with Philanthropy, Family Services, and Children’s Village staff to align volunteer efforts with program needs and timelines.

Facilities Leadership & Administration

• Maintain detailed records related to repairs, maintenance history, assets, inspections, and replacement planning.
• Develop and improve systems related to maintenance tracking, budgeting, and asset management.
• Provide leadership with regular updates, risk assessments, and recommendations related to facility conditions and improvement opportunities.

Requirements

Facilities Manager candidates should have the following qualifications:

• Minimum three years’ experience in performing basic preventive maintenance functions
• Self-starter with the ability to work efficiently and safely, following safety rules and regulations.
• Proven ability to work effectively as part of a team and manage a team using a servant leadership model.
• Familiarity with managing contractors and service vendors for specialized repair and maintenance tasks.
• Experience working on basic construction projects and the ability to handle tools and equipment.
• Good hand-eye coordination and color perception for performing various tasks.
• Ability to work inside and outside in various weather conditions.
• Ability to read, write, speak, and understand English
• Excellent listening, communication, and customer service skills.
• Strong personal qualities such as approachability, empathy, flexibility, and discernment.
• Basic computer knowledge and skill
• Washington State driver’s license and the ability to drive work trucks and vans.
• Ability to pass a background check.
• Must be an active follower of Jesus Christ and have the ability to sign our Statement of Faith.

Physical Demands/Work Requirements:

• Medium-to-heavy work requiring prolonged standing, walking, climbing, stooping, kneeling, crouching, and lifting items weighing 50 to 75 pounds.
• Willingness to work occasional Saturdays and be available for emergency maintenance situations.

Vision House is a Christian service agency.Applicants will have employment eligibility verified with E-Verify.