Job Description

Facilities Manager

Department: Facilities Management

Employment Type: Full Time

Location: Korneuburg, Austria

Compensation: €45,000 - €55,000 / year

About the Role:
As Facilities Manager, you will oversee the daily operations and maintenance of our first site in Austria, ensuring a safe, well maintained and fully functional workplace through managing a team of Facilities Assistants that handle the cleaning, maintenance, security and kitchen. These teams will support both the early and late warehouse shifts, and you will be responsible for coordinating repairs, scheduling maintenance, and working with the Head of Health and Safety to ensure compliance with regulations.

• Familiarise yourself with current facilities procedures, team dynamics, and operational priorities.
• Conduct a full review of the buildings, assessing maintenance needs and areas for improvement across both shifts.
• Build relationships with your team and key stakeholders to understand operational challenges and goals.
  
  

• Develop and implement a structured maintenance and cleaning schedule covering both shifts.
• Introduce updated checklists, safety protocols, and ongoing training programs for all facilities staff.
• Build a system for tracking maintenance tasks, shift performance, and recurring issues to ensure proactive management.
  
  

• Maintain a safe and compliant workplace by conducting regular safety inspections, risk assessments, and drills.
• Identify and implement cost-saving opportunities while maintaining or improving service quality.
• Foster a culture of accountability, professional growth, and teamwork across both shifts.
  
  

• Ensure all facilities are maintained to the highest standard and comply with health, safety, and operational guidelines.
• Support and develop a high-performing facilities team through training, mentorship, and performance management.
• Reduce downtime and disruptions by implementing a proactive maintenance strategy across both warehouse shifts.

Key Responsibilities

• Manage and support the facilities team across early and late shifts, ensuring effective coverage and operational continuity.
• Provide training, feedback, and onboarding, including safety inductions for new hires.
• Oversee daily maintenance, repairs, and cleaning, ensuring high standards and timely completion.
• Conduct regular building inspections and proactively address maintenance issues.
• Manage inventory of supplies and equipment, ensuring cost-efficient availability.
• Ensure compliance with safety regulations, conduct drills, and oversee risk assessments.
• Coordinate hazardous material disposal and ensure environmental compliance.
• Source and manage external vendors and contractors, monitoring their performance.
• Track and report on team performance, maintenance activities, and incident records.
• Assist with budget management and identify cost-saving opportunities.
  
  

Skills, Knowledge and Expertise

• 5+ years of experience in facilities management or building maintenance, with at least 1 year in a management role.
• Strong leadership, problem-solving, and communication skills, with experience managing shift-based teams.
• Certification in Facilities Management or a related field.
• Familiarity with health and safety regulations.
• Proficiency in facilities management software and basic office tools.
• Ability to manage multiple priorities and work flexibly across two shifts.