Job Description

JLL empowers you to shape a brighter way

Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong. Whether you’ve got deep experience in commercial real estate, skilled trades or technology, or you’re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.

1. Building Maintenance and Operations

• Coordinate routine maintenance and repair tasks, such as HVAC, plumbing, electrical, and safety systems.

• Oversee the inspection of the facility and ensure compliance with safety and health regulations.

2. Vendor Management

• Liaise with contractors and vendors for services like cleaning, security, and indoor landscaping.

• Negotiate contracts and maintain relationships with service providers.

• Ensure that services are provided on time and meet quality standards.

3. Space Management

• Coordinate space planning, office layouts, and move management.

• Assist in optimizing the use of office space, ensuring it meets organizational needs.

• Manage workspace allocation and seating arrangements.

4. Health and Safety Compliance

• Ensure the facility complies with health, safety, and environmental standards.

• Conduct regular safety inspections and drills.

• Maintain safety equipment and systems, such as fire alarms and emergency exits.

5. Budget Management

• Assist in preparing and managing the facility's operational budget.

• Track expenses and find cost-effective solutions for maintenance and operations.

• Manage the procurement of materials, equipment, and supplies.

6. Event Support

• Coordinate the setup and breakdown for company events, meetings, or conferences.

• Ensure the proper arrangement of facilities and equipment for events.

7. Inventory Management

• Keep track of office supplies, furniture, and equipment.

• Ensure adequate stock of essential items like cleaning supplies, paper, and safety equipment.

8. Facilities Improvement Projects

• Plan and manage facility upgrades, renovations, or construction projects.

• Work with contractors and internal teams to ensure projects are completed on time and within budget.

9. Communication and Reporting

• Serve as the primary point of contact for any facility-related concerns or requests.

• Report on facility performance, maintenance schedules, and issues to senior management.

10. Emergency Response and Disaster Recovery

• Develop and implement emergency evacuation plans.

• Respond to facility-related emergencies, such as floods, fires, or power outages.

Requirements:

• A degree in facilities management, business administration, engineering, or a related field is often preferred.

• Experience working in facilities management or a related field is often required. This could include experience as a facilities assistant, building maintenance, or in office management.

• Experience in managing vendors and contractors, including overseeing contracts and negotiating service agreements, is important.

• Strong organizational and multitasking abilities are crucial for coordinating various tasks related to facilities management.

• Excellent written and verbal communication skills to coordinate with team members, vendors, contractors, and management.

• The ability to address and resolve facility-related issues quickly and efficiently, especially under pressure.

• Strong ability to prioritize tasks and manage time effectively, especially when managing multiple facility-related responsibilities.

• An eye for detail to ensure all aspects of facilities management, from maintenance schedules to safety procedures, are handled thoroughly.

• Familiarity with building systems (HVAC, plumbing, electrical, etc.) and facility management software is a plus.

• A solid understanding of workplace health and safety regulations, OSHA standards, and emergency procedures is important.

• Ability to manage budgets, track expenses, and implement cost-saving measures while ensuring proper facilities operations.

• The ability to respond to facility-related requests from employees or tenants promptly and professionally.

• Effective negotiation abilities to work with vendors and contractors to ensure cost-effective solutions.

Location:

On-site –Paranaque, Philippines

Job Tags:

If this job description resonates with you, we encourage you to apply, even if you don’t meet all the requirements. We’re interested in getting to know you and what you bring to the table!

At JLL, we harness the power of artificial intelligence (AI) to efficiently accelerate meaningful connections between candidates and opportunities. Using AI capabilities, we analyze your application for relevant skills, experiences, and qualifications to generate valuable insights about how your unique profile aligns with the specific requirements of the role you're pursuing.

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Jones Lang LaSalle (JLL), together with its subsidiaries and affiliates, is a leading global provider of real estate and investment management services. We take our responsibility to protect the personal information provided to us seriously. Generally the personal information we collect from you are for the purposes of processing in connection with JLL’s recruitment process. We endeavour to keep your personal information secure with appropriate level of security and keep for as long as we need it for legitimate business or legal reasons. We will then delete it safely and securely.

For more information about how JLL processes your personal data, please view our Candidate Privacy Statement

For additional details please see our career site pages for each country.

For candidates in the United States, please see a full copy of our Equal Employment Opportunity policy here

Jones Lang LaSalle (“JLL”) is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation because of a disability for any part of the employment process – including the online application and/or overall selection process – you may email us at HRSCLeaves@jll.com This email is only to request an accommodation. Please direct any other general recruiting inquiries to our Contact Us page > I want to work for JLL.