The Facilities Manager is responsible for the safe, reliable, and cost-effective operation and maintenance of all facilities and physical assets. This role ensures a clean, secure, and compliant environment The ideal candidate demonstrates strong leadership, hands-on problem-solving, vendor management, and a proactive approach to facility improvements.
Key Responsibilities:
• Manage daily facilities operations across all buildings and sites, ensuring uptime and reliability of utilities, HVAC, electrical, plumbing, and life-safety systems.
• Develop, implement, and oversee preventive maintenance (PM) and predictive maintenance programs; track work orders and service requests using Computerized Maintenance Management System (CMMS).
• Assist in Leading facilities team (technicians, janitorial, security) and coordinate with contractors and vendors; schedule, supervise, and evaluate performance.
• Assist in Monitoring and managing facility budgets, including maintenance, repairs, energy consumption, contracts, and procurement.
• Ensure compliance with all applicable laws, regulations, and standards (e.g., OSHA, local building codes, fire safety, environmental health and safety).
• Oversee space planning, moves, adds, and changes office layouts, furniture procurement, and asset management.
• Assist in Administering vendor contracts, negotiate service levels, monitor performance, and manage cost-control initiatives.
• Enforce security protocols, access control, CCTV, and incident response plans.
• Coordinate emergency preparedness and business continuity planning; lead drills and ensure proper documentation.
• Manage energy efficiency and sustainability initiatives (e.g., lighting upgrades, HVAC optimization, waste reduction).
• Ensure facilities are clean, safe, and well-maintained; liaise with HR for safety training and incident reporting.
• Maintain accurate records: floor plans, asset registers, maintenance logs, warranties, and compliance documentation.
• Provide timely reporting to leadership on facility conditions, KPls, budget status, and project progress.
Required Qualifications:
• Bachelor's degree in facilities management, engineering, construction management, business administration, or related field; or equivalent combination of education and experience.
• 4 years of facilities management, maintenance, or operations experience; experience in [industry, e.g., corporate office, manufacturing, healthcare, data center] preferred.
• Strong knowledge of building systems (HVAC, electrical, plumbing, roofing, fire/Life Safety) and preventive maintenance principles.
• Experience with CMMS (e.g., eMaint, FM:Systems, SAP PM, IBM Maximo) and common office software (MS Office, Google Workspace).
• Budgeting and financial acumen; contract and vendor management experience.
• Understanding of safety, OSHA regulations, environmental health and safety practices.
• Excellent leadership, communication, and interpersonal skills; customer-service oriented.
• Project management experience; ability to manage multiple tasks and priorities with attention to detail.
• Problem-solving mindset, strong analytical skills, and ability to make data-driven decisions.
Preferred Qualifications:
• Certifications such as Facility Management Professional (FMP), Certified Facility Manager (CFM), or OSHA 30/10.
• Experience with energy management systems and green building standards (LEED knowledge a plus).
• Experience with construction or renovation project oversight. Key Competencies:
• Leadership and team development
• Operational excellence and reliability
• Vendor and contract management
• Financial stewardship and cost control
• Safety, risk management, and compliance
• Communication and stakeholder management
• Project management and strategic planning
• Customer service orientation Work Environment:
• Typical office and on-site facility environments; may require occasional evenings, weekends, or on-call responsibilities for emergency maintenance.
• Physical demands include lifting, climbing, and working in and around equipment rooms or mechanical spaces.
Benefits
WES Health System was founded in July 1992 as a successor of previous organizations that were committed to providing behavioral health care since the mid-1970s. This successor organization was officially named Dr. Warren E. Smith Health Centers (WES) in 1994. Through the years, WES’ staff has been providing services to the community and has been instrumental in the broad expansion of services to individuals and families. WES is based in the Philadelphia metropolitan area and began providing behavioral health care and other human services to individuals living in areas that are plagued by high crime rates, unemployment, and other social problems. WES Health System has expanded to additional metropolitan areas to provide behavioral health care to a variety of individuals and families.
WES Health System and its subsidiary companies were named after Dr. Warren E. Smith, a prominent African American psychiatrist who was committed to providing quality behavioral health care to the under-served. Beginning his career in 1954, Dr. Warren E. Smith was one of the first African American psychiatrists; he was revered as a highly principled man who was deeply sensitive to the problems of minorities living in the Philadelphia area.
