Job Description

Notice

NOW ACCEPTING LATE INTERNAL APPLICATIONS: Please note that the internal competition for this position is now closed, however we are still accepting late applications from qualified internal candidates. Should you choose to apply, your application will only be considered after on-time internal applicants have been considered.

Processes work/maintenance orders and coordinates the workflow of office activities for the department by screening and prioritizing items for the attention of the Manager, Facilities Operations or designate and performs other related clerical and secretarial functions for the department; updates information into the departmental maintenance management database and compiles regular reports for decision-making purposes; performs timekeeping, processes vacation requests, types technical and non-technical materials using various software applications and arranges meetings; documents meeting minutes, maintains departmental stationary and supplies levels and performs a variety of other clerical duties, as required. QUALIFICATIONS:Education & Experience Grade 12, graduation from a recognized secretarial program plus three (3) years’ recent, related experience or an equivalent combination of education, training and experience.Knowledge & AbilitiesAbility to keyboard at 50 w.p.m.Ability to communicate effectively both verbally and in writing.Ability to deal with others effectively.Physical ability to carry out the duties of the position.Ability to organize work.Ability to operate related equipment.The hours of work including days off and work area may be subject to change consistent with operational requirements and the provision of the Collective Agreement and applicable statutes. Successful applicants may be required to complete a Criminal Records Review Check.

Details

At Vancouver Coastal Health, our vision of healthy lives in healthy communities inspires us and our values and pillars guide us. We support equitable practices, diverse teams and inclusive environments, which are vital to creating welcoming spaces where everyone can bring their whole selves to work and feel supported. We encourage applications from equity-deserving communities, including Indigenous Peoples and members of racialized groups, people with disabilities and people of all gender identities and expressions and sexual orientation.Vancouver Coastal Health is proud to be recognized as one of BC’s Top Employers, Canada’s Best Diversity Employers and Canada's Top Employers for Young People in 2025.Unless otherwise noted on the posting, internal job postings close at 8:00 AM Pacific Time on the listed Closing Date. Please submit your digital application via the Internal Career Portal prior to the Closing Date & Time.Nursing & LPN successful applicants will be notified by email.We regret that only short listed candidates will be acknowledged.This is an internal job posting for Vancouver Coastal Health employees only.