Job Description

Key Responsibilities

• Assist and support the site team in carrying out preventive and corrective maintenance works and project implementation works.
• Coordinate with clients, consultants, contractors, vendors, and internal stakeholders on project-related matters.
• Prepare, maintain, and update project documentation, records, drawings, and technical submissions.
• Update and maintain engineering drawings using AutoCAD and/or BIM software.Assist and support the site team during internal and external audits, including preparation of records and documentation.
• Conduct E-Disposal assessments and inspections, including site photographs, provide recommendations, liaise with relevant departments to raise disposal work orders, and ensure all updates are uploaded into the system.
• Manage and monitor the calibration validity of all site equipment and maintain related records.
• Coordinate statutory compliance requirements, utilities management, and proper filing of relevant documents.
• Manage and maintain SharePoint access for employees and ensure effective document control and management.
• Maintain accurate filing systems, records, and documentation.
• Update and maintain organizational charts.
• Liaise with the Safety Officer and Storeman to maintain and update Safety Data Sheets (SDS), chemical inventory declarations, and store inventory records.
• Manage the Electronic Permit-to-Work (ePTW) system and coordinate permit activities with clients and the hospital Safety Officer.
• Prepare reports, records, and documentation as required by management.
• Perform any other ad-hoc duties assigned by the supervisor or management.

Requirements

• Diploma or Degree in Engineering, Facilities Management, Building Services, or a related discipline.
• Proficient in Microsoft Office applications, including Excel, Word, and PowerPoint.
• Knowledge of AutoCAD and/or BIM software is MUST
• Good organizational and documentation management skills.
• Familiarity with maintenance operations, statutory compliance, and safety management systems will be an advantage.
• Good communication and coordination skills.
• Able to work independently and as part of a team.