Job Description

JLL empowers you to shape a brighter way

Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong. Whether you’ve got deep experience in commercial real estate, skilled trades or technology, or you’re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.

About JLL

We’re JLL—a leading professional services and investment management firm specializing in real estate. We have operations in over 80 countries and a workforce of over 92,000 individuals around the world who help real estate owners, occupiers and investors achieve their business ambitions. As a global Fortune 500 company, we also have an inherent responsibility to drive sustainability and corporate social responsibility. That’s why we’re committed to our purpose to shape the future of real estate for a better world. We’re using the most advanced technology to create rewarding opportunities, amazing spaces and sustainable real estate solutions for our clients, our people and our communities.

Our core values of teamwork, ethics and excellence are also fundamental to everything we do and we’re honored to be recognized with awards for our success by organizations both globally and locally.

Creating a diverse and inclusive culture where we all feel welcomed, valued and empowered to achieve our full potential is important to who we are today and where we’re headed in the future. And we know that unique backgrounds, experiences and perspectives help us think bigger, spark innovation and succeed together.

If this job description resonates with you, we encourage you to apply even if you don’t meet all of the requirements below. We’re interested in getting to know you and what you bring to the table!

The Role

The Facilities Coordinator will serve as the first point of contact for the Istanbul office while providing comprehensive facilities management and administrative support. This dual-function role combines front-of-house reception duties with facilities coordination, ensuring smooth daily operations, vendor management, and excellent service delivery to employees and visitors. Working closely with the JLL FM Lead, you will manage office services, coordinate with building management, and maintain a safe, efficient workplace environment.

What this job involves

• Acting as first point of contact for all office visitors and managing reception area professionally.

• Supporting the JLL FM Lead in coordinating essential services including building management liaison, security, maintenance, and subcontractor management.

• Managing reception calendar and inbox, handling incoming calls and directing appropriately.

• Arranging staff requests including meeting bookings, lunches, transportation, and staff passes.

• Coordinating catering deliveries for townhall meetings and liaising with IT support.

• Attending building management meetings and communicating with Gulsan Plaza front desk, security, and facilities teams.

• Logging and managing facilities expenditure budget and obtaining necessary approvals.

• Ensuring building fabric maintenance and completion of planned and corrective maintenance.

• Managing post, courier services (Moto-courier), and package deliveries and scheduling.

• Taking inventory of office supplies and ordering as needed.

• Developing and implementing office policies, administrative systems, and efficiency procedures.

• Monitoring and enforcing health and safety procedures to ensure safe environment for staff and visitors.

• Generating Purchase Orders (POs) and managing procurement processes.

• Managing existing car leasing vendor contracts and coordinating vehicle services, maintenance, and tire changes.

• Handling communications with all vendors including cleaning company (IFS), water supplier, Pronet, Turk Telekom, TTNET, Enerjisa, and others.

• Processing administrative fees and checking building/office invoice expenses with building management.

• Managing traffic ticket communications and follow-up.

• Coordinating transfer arrangements for foreign guests arriving in Turkey.

• Tracking e-invoice platform for staff Setur invoices (following Supervisor instructions).

• Completing building access and onboarding procedures for new colleagues.

• Supporting vendor management functions and Ministry of Health submissions for sponsorships.

• Organizing offsite meetings and events with external suppliers.

Desired skills and experience

• Experience in Facilities Coordinator or senior-level administrative role preferred.

• Advanced English language skills in verbal and written communication (essential).

• Excellent interpersonal and communication skills with ability to engage effectively across all organizational levels.

• Strong time management and organizational skills with ability to multi-task effectively.

• Proactive, productive attitude with strong problem-solving abilities.

• High attention to detail and accuracy.

• Driven, motivated approach with ability to use own initiative.

• Ability to work under pressure and meet strict deadlines.

• Flexibility to work outside core business hours when required.

• SAP experience advantageous.

• Basic procurement and Purchase Order knowledge.

• Pre-accountancy and general bookkeeping knowledge.

• Willingness to engage with whatever is needed to keep the office running smoothly.

• Professional demeanor with ability to maintain confidentiality.

What you can expect from us

We succeed together and believe the best inspire the best, so we invest in supporting each other, learning together and celebrating our success.

Our Total Rewards program reflects our commitment to helping you achieve your career ambitions, recognizing your contributions, investing in your well-being and providing competitive benefits and pay.

We can’t wait to see where your ambitions take you at JLL. Apply today!

Location:

On-site –Istanbul , TUR

If this job description resonates with you, we encourage you to apply even if you don’t meet all of the requirements. We’re interested in getting to know you and what you bring to the table!

At JLL, we harness the power of artificial intelligence (AI) to efficiently accelerate meaningful connections between candidates and opportunities. Using AI capabilities, we analyze your application for relevant skills, experiences, and qualifications to generate valuable insights about how your unique profile aligns with the specific requirements of the role you're pursuing.

JLL Privacy Notice

Jones Lang LaSalle (JLL), together with its subsidiaries and affiliates, is a leading global provider of real estate and investment management services. We take our responsibility to protect the personal information provided to us seriously. Generally the personal information we collect from you are for the purposes of processing in connection with JLL’s recruitment process. We endeavour to keep your personal information secure with appropriate level of security and keep for as long as we need it for legitimate business or legal reasons. We will then delete it safely and securely.

For more information about how JLL processes your personal data, please view our Candidate Privacy Statement

For additional details please see our career site pages for each country.

For candidates in the United States, please see a full copy of our Equal Employment Opportunity policy here

Jones Lang LaSalle (“JLL”) is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation because of a disability for any part of the employment process – including the online application and/or overall selection process – you may email us at HRSCLeaves@jll.com This email is only to request an accommodation. Please direct any other general recruiting inquiries to our Contact Us page > I want to work for JLL.