Facilities Coordinator

Major Function

The Bezos Earth Fund is accelerating progress toward a more equitable, sustainable, and climate-resilient world. We're seeking a Facilities Coordinator to provide high level front-office support to the Bezos Earth Fund’s physical office. As a critical, externally facing team member, the coordinator will assist the operations and events teams in general office management tasks and support events taking place onsite.

Key Responsibilities:

• Procurement of office and café supplies, and staff lunches
  • Curate a weekly lunch menu based on staff attendance, tailored to dietary requirements/restrictions
  • Execute the full setup and breakdown of a catered, buffet-style lunch service
  • Maintain office supply inventory through corporate Amazon Business account
  • Organize and stock snack and refreshment station, perform weekly snack and beverage inventory as needed
• Vendor management
  • Serve as the primary point of contact for day-to-day vendor services
  • Direct vendors who are onsite for work, including Events
• Perform administrative and operational support tasks including:
  • Input visitor and vendor information into building management system;
  • Daily upkeep of reception, café, and small meeting areas;
  • Receive and route mail and deliveries as needed
• Track and report facility-related issues that require attention and liaise with property management office as needed.
• Assist events team in staging, staffing and breaking down onsite events, including moving furniture when necessary.
• Provide secondary reception area coverage
  • Greet visitors, confirm the purpose of their visit, and direct them to the appropriate location.
• Perform other duties as assigned.

Required Skills/Abilities:

• Excellent verbal communication skills.
• Excellent interpersonal and customer service skills.
• Understanding of administrative and clerical procedures and systems.
• Proficient with Microsoft Office Suite or related software.
• Ability to work a flexible schedule and/ or extended hours including evenings and weekends.

Education and Experience:

High school diploma or equivalent required. 2 years' experience performing vendor management or providing facilities support is also required. Administrative experience preferred.

Physical Requirements:

• Regularly sits and stands throughout the workday, with frequent movement throughout the office
• Bends, stoops, crouches, and reaches overhead when accessing storage, equipment, or signage
• Pushes and pulls carts, furniture, and equipment during space reconfigurations and events
• Extended periods of standing and walking required when supporting on-site events
• Climbs stairs and ladders to navigate multi-floor facilities or access equipment
• Must be able to lift and carry up to 35 pounds
• Requires visual acuity to inspect spaces, read work orders, and monitor safety conditions
• Requires adequate hearing to communicate with vendors and staff and respond to alarms or building systems
• Requires sufficient fine motor dexterity to operate tools and handle keys, access cards, and small hardware

Salary Range $80,000 to $88,000

This is a paid position. Bezos Earth Fund is an equal opportunity employer and complies with all federal, state, and local laws concerning employment discrimination. The Earth Fund recognizes diversity as an asset essential to accomplishing its work. We actively welcome all qualified applicants from a wide range of backgrounds and will not discriminate on the basis of race, color, age, sex, gender identity or expression, genetic information, sexual orientation, religion, marital status, national origin, ethnicity, disability, military/veteran status, compensation history or any other basis prohibited by law.