Job Description

JLL empowers you to shape a brighter way

Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong. Whether you’ve got deep experience in commercial real estate, skilled trades or technology, or you’re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.

What this opportunity involves:

We are seeking a proactive and experienced Facilities Coordinator to join our Melbourne team, where you'll play a vital role in creating a safe, well-maintained, and welcoming environment for employees and visitors. At JLL, we believe the most effective teams are built when everyone is empowered to thrive, and this position is essential to making that vision a reality. In this very fast-paced environment, you'll manage the day-to-day operations of our facilities, including maintenance coordination, vendor management, safety compliance, and guest services, all while working to enhance the overall workplace experience. The ideal candidate will be adaptable, quick-thinking, and able to manage multiple priorities with exceptional efficiency and attention to detail. We embrace more innovative ways of working, and you'll have the opportunity to continuously improve processes and contribute to a workplace culture that supports wellbeing and operational excellence. This role requires 100% on-site presence and offers the chance to make a tangible impact on how our teams experience their workspace every day.

An Overview of the role:

• Conduct thorough routine inspections of all assigned buildings and spaces, ensuring facilities are in excellent condition and meet operational standards
• Manage and prioritise facilities-related service requests through internal ticketing systems including Jira Service Desk and Corrigo, responding swiftly to maintain seamless operations
• Ensure compliance with Workplace Health and Safety policies by maintaining safety procedures, managing emergency protocols, and conducting regular safety checks
• Coordinate fire warden and first aid training programs for relevant staff, fostering a culture of safety and preparedness
• Liaise with building management and external vendors to ensure all maintenance and repair work is completed to the highest standards
• Oversee routine maintenance of facilities and equipment, troubleshooting issues proactively to minimise disruption
• Collaborate with Guest Service and event teams to coordinate facilities management tasks for in-office events, ensuring smooth operations and an enhanced workplace experience
• Assist in preparing purchase orders, budgetary requests, and financial reporting while tracking operating expenses and implementing cost-saving measures
• Maintain clear communication with internal teams and external stakeholders, working closely with management at all levels to ensure smooth facility operations

Sounds like you? This is what we are looking for:

• Proven facilities management experience or technical background in building systems and maintenance
• Excellent problem-solving, troubleshooting, and organisational skills with the ability to manage competing priorities in a fast-paced environment
• Exceptional attention to detail and time management skills, with demonstrated ability to handle multiple tasks simultaneously
• Proficiency in facilities management software and G-Suite tools is a plus
• Solid understanding of building systems and maintenance procedures, including HVAC, electrical, plumbing, and safety systems
• Strong interpersonal and communication skills, with the ability to interact effectively with staff at all levels, including C-Suite executives, and external stakeholders
• Demonstrated commitment to maintaining a safe and healthy workplace environment
• Floor Fire Warden certification is desired, or willingness to obtain certification

Benefits:

• Great employee discounts off fitness, wellbeing & other renowned brands
• 18 weeks paid maternity leave
• Private Health Insurance Discounts
• Active Social Club
• Employee assistant program
• Novated Lease for EV cars
• Paid time off for volunteer work
• Career Opportunities with Australia's #1 Commercial Real Estate firm
• Premium offices

What you can expect from us:  

You’ll join an entrepreneurial, inclusive culture. One where the best inspire the best. Where like-minded people work naturally together to achieve great things. Join us to develop your strengths and enjoy a fulfilling career full of varied experiences. Keep those ambitions in sight and imagine where JLL can take you. 

As an organisation, we don’t just accept that we are a place of many different people, but we embrace it, we celebrate it, and we proactively support the needs that difference brings. JLL is committed to equal opportunity regardless of race, gender, age, sexual orientation or disability, and that is why, for more than a decade, we continue to rank among the World’s Most Ethical Companies. We are dedicated to offering veterans from all ranks and services a successful civilian career as they transition out of the military. We recognise and appreciate the skills acquired in their service careers as vital and transferable to our workforce. 

Interested candidates, please apply following the link below quoting job reference number REQ511309

Location:

On-site –Melbourne, VIC

Job Tags:

Hiring

If this job description resonates with you, we encourage you to apply, even if you don’t meet all the requirements. We’re interested in getting to know you and what you bring to the table!

At JLL, we harness the power of artificial intelligence (AI) to efficiently accelerate meaningful connections between candidates and opportunities. Using AI capabilities, we analyze your application for relevant skills, experiences, and qualifications to generate valuable insights about how your unique profile aligns with the specific requirements of the role you're pursuing.

JLL Privacy Notice

Jones Lang LaSalle (JLL), together with its subsidiaries and affiliates, is a leading global provider of real estate and investment management services. We take our responsibility to protect the personal information provided to us seriously. Generally the personal information we collect from you are for the purposes of processing in connection with JLL’s recruitment process. We endeavour to keep your personal information secure with appropriate level of security and keep for as long as we need it for legitimate business or legal reasons. We will then delete it safely and securely.

For more information about how JLL processes your personal data, please view our Candidate Privacy Statement

For additional details please see our career site pages for each country.

Jones Lang LaSalle (“JLL”) is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation because of a disability for any part of the employment process – including the online application and/or overall selection process – you may email us at HRSCLeaves@jll.com This email is only to request an accommodation. Please direct any other general recruiting inquiries to our Contact Us page > I want to work for JLL.