Job Description
Facilities Coordinator
Department: Facilities
Employment Type: Permanent - Full Time
Location: Trivandrum, IND
Compensation: ₹370,400 - ₹450,000 / year
RWDI is a global engineering and environmental consulting firm, bringing our wide range of experience and skills together to develop a better, holistic solution for our clients. We share a fundamental dedication to earning the trust and exceeding expectations of our clients.
RWDI is seeking a motivated individual to join us as a Facilities Coordinator at our Trivandrum location.
Facilities Coordinator provides high-quality facilities services. Is responsible for physical building related items, shipping as well as the physical safety of the buildings. Internally, the holder of the position will enforce security rules, follow-up on building and facility requests, facilitate negotiation with vendors and contractors, and coordinate any personnel necessary to carry out assigned projects. This role supports the India Office.
Key Responsibilities
In this role you will be:
- Coordinating facility services such as building maintenance and repair, custodial services, delivery services, security systems, HVAC and equipment maintenance
- Conducting basic maintenance, installations, and repairs
- Managing facilities requests ensuring timely resolution
- Managing facilities related external vendors, contractors, and subcontractors and ensure they meet and follow safety policy requirements
- Assist planning and coordinating office moves/relocations
- Managing an accurate inventory of all physical assets related to the facilities, reports on their condition, and make recommendations for future capital purchases
- Ensuring compliance with local jurisdictional building codes, standards and lease agreements
- Evaluating, advising, acquiring installing and maintaining a variety of furniture, shelving, fixtures, equipment, and supplies
- Conducting facility safety and physical security inspections (fire systems, heating, HVAC) and following up on observations
- Participating in workstation planning including assessing staff placements, spatial layouts, and on/offboarding procedures
- Maintaining accurate floor plans and seating maps
- Working closely with IT to coordinate physical moves of workstations, data cabling, etc.
Skills, Knowledge and Expertise
- Minimum of a UG degree and relevant work experience
· Proven experience in a facilities or office coordination role (1-3 years preferred).
· Strong organizational and problem-solving skills.
· Excellent communication and interpersonal abilities.
· Proficient with Microsoft Office and basic facility management tools/software.
· Ability to manage multiple priorities in a fast-paced environment.
· Knowledge of health and safety regulations is a plus.
- Must be able to wear and use appropriate person protective equipment as necessary
- Experience providing facilities and/or physical safety support for large buildings and managing external contractors/vendors
- Experience with the Microsoft Office Suite
- Ability reading and understand drawings
- Capacity to quickly learn new software
- Proven excellent communication and interpersonal skills
- Demonstrated commitment to excellent customer service
- Excellent analytical and problem-solving skills
- Demonstrated initiative to address issues as they arise
- Well-developed organizational skills
- Demonstrated ability to perform maintenance and light repairs on a variety of furniture and equipment
- Asset: Experience with security systems including security patrols, alarm systems, cameras, and fob systems
Benefits
- An opportunity to work with highly experienced Industry Leaders
- A variety of long-term growth and development opportunities as well as ongoing training, support and guidance
- Employee Assistance Program and Health and well-being initiatives
- Flexible work arrangements
