Northbound Executive Search

Facilities Coordinator

Northbound Executive Search  •  New York City, NY (Onsite)  •  3 months ago
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Job Description

A well-established, global investment management firm is seeking a Facilities Coordinator to support the day-to-day operations of its New York office. This role reports to the Office Manager and partners closely with the Facilities team to ensure a seamless, efficient, and well-maintained workplace environment.

Responsibilities:

  • Oversee office maintenance and perform basic handyman tasks, including minor repairs, furniture assembly, fixture installations, and troubleshooting general facility issues
  • Coordinate complex repairs and maintenance with building management and external service providers
  • Manage appliance upkeep, conduct routine checks, and coordinate vendor servicing as needed
  • Maintain inventory, including pantry stock, office supplies, and basic maintenance tools and materials
  • Assist with daily lunch distribution
  • Build and maintain strong vendor relationships
  • Support internal office moves and space reconfigurations

Qualifications:

  • Associate’s degree preferred
  • Experience in facilities management within a professional office environment
  • Proficiency in Microsoft Outlook, Word, Excel, and Teams
  • Valid driver’s license
  • Ability to lift up to 50 lbs
Northbound Executive Search

About Northbound Executive Search

Northbound Executive Search offers a genuine, hands-on approach to recruiting. We provide both Permanent and Temporary/Consulting recruitment services to companies looking to hire high performing professionals in the NYC metro region. We have been consistently recognized as the premier recruitment firm servicing a variety of industries including Private Equity, Hedge Fund, Asset Management, Investment Banking, Trading, Brokerage, Real Estate, Law Firms, Technology, Media, Entertainment, Insurance and more. Our proven approach, developed over many years of best-in-class recruiting continues to deliver exceptional results for a select group of clients and candidates we serve.

From staff level to C-Suite, we partner with our clients across a variety of functional areas including:

• Accounting & Finance – Fund Accounting, Corporate Accounting, Reporting, Taxation, Financial Planning & Analysis

• Financial Operations - Trade Support, Risk, Quant, Valuation, Business Analysis, Investor Relations, Client Services, Treasury

• Legal & Compliance – In-House Counsel and Compliance as well as Associates and Partners at Law Firms including Corporate, IP, Real Estate and Litigation

• Office Support – Executive Assistants, Administrative, Reception, Office Management

• Human Resources – HR Generalists, Benefits Administration, Talent Acquisition, H.R.I.S.

...and more

Industry
HR & Recruiting
Company Size
51-200 employees
Headquarters
New York, NY
Year Founded
2010
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