Job Description

The Facilities Coordinator work is managed under a Site Lead or a Facilities Manager to maintain office equipment, physical space and telecommunications systems for designated buildings. Facilities coordinators handle building-equipment emergencies on an ongoing basis and serve as a liaison between company employees and outside contractors called in to fix problems.

1. Manage building and equipment maintenance schedules and prepare for emergencies by creating action plans.
2. Test building security systems, as requested.
3. Plan future building space and supply needs for the Site.
4. Communicate daily with suppliers and update company executives regularly.
5. Schedule preventative maintenance, respond to urgent maintenance calls and participate in the creation of emergency preparedness plans.
6. Review furniture needs and keep the office supply and kitchen areas stocked, as required.
7. Overlap between other Facilities Coordinators and Facilities Managers.
8. Perform cost-benefit analysis.
9. Hire new employees, as required.
10. If in charge of multiple buildings, may be accountable of additional Facilities Coordinators.
11. Support to any related Investigation and CAPA. Including Quality Calendar, Quality Plans, EHS Plan, Self-Inspections actions, BMP, C-Seguro actions. Perform Root Cause Analysis.
12. Develop, revise and/or conduct trainings for SOP's (Quality, EHS and Facilities Maintenance).
13. Audit facilities areas for compliance with standards set by the Maintenance, Quality & EHS Owner's Departments. Areas to audit should be, as a minimum, Housekeeping, Pest Control, Work Order Compliance, Maintenance Program, Contractor Safety Program, Refrigerants Program (RCM) and Gap assessments.
14. Perform work field inspections, as requested.
15. Lead required Daily/Weekly Operational Meetings among others, as required by client.
16. Comply with Pest Control and Refrigerant Programs, as required.
17. Self and reporting personnel Learning Plan.
18. Landscaping (Building & Grounds) program.
19. Support to EHS programs and Site’s KPIs development, discussion and presentation.
20. Support to additional areas and programs such as Fit & Finish, Cafeteria, Fountains, Warehouse, Fire System, and Elevators, as per contract.
21. Support Contractor Safety program.

Additional functional experience requirements:

1. Pharmaceutical Industry environment exposure.
2. Supplier Quotation, Costs, Material Quotation and negotiation.
3. Scope of Work (SOW) development.
4. Contractor's Job Performance supervision.
5. Personnel Supervision.
6. Strong written and oral communication skills.
7. Proficiency in all Microsoft Office applications is required (Power Point, Word, Excel, etc.)/ Analytical Problem-Solving.
8. Leadership and strong work-ethic and dynamic people skills.
9. Responsive problem solver.

3 + experience in the Pharmaceutical, Biotechnology, Medical Device, Food and Beverage, Cosmetics and Healthcare Industries.

Associate's degree at minimum or Bachelor's degree and relevant work experience in a Managerial position.

Mentor Technical Group es un empleador que ofrece igualdad de oportunidades y todos los solicitantes calificados recibirán consideración para el empleo sin importar raza, color, religión, sexo, orientación sexual, identidad de género, información genética, origen nacional, estado de veterano protegido, estado de discapacidad o cualquier otro grupo protegido por ley.

Mentor Technical Group is an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, genetic information, national origin, protected veteran status, disability status, or any other characteristic protected by law.