Job Description

Herbert Smith Freehills Kramer is a world-leading global law firm, where our ambition is to help you achieve your goals.

Exceptional client service and the pursuit of excellence are at our core. We invest in and care about our client relationships, which is why so many are longstanding. We enjoy breaking new ground, as we have for over 170 years.

As a fully integrated transatlantic and transpacific firm, we are where you need us to be. Our footprint is extensive and committed across the world’s largest markets, key financial centres and major growth hubs.

At our best tackling complexity and navigating change, we work alongside you on demanding litigation, exacting regulatory work and complex public and private market transactions. We are recognised as leading in these areas.

We are immersed in the sectors and challenges that impact you. We are recognised as standing apart in energy, infrastructure and resources. And we’re focused on areas of growth that affect every business across the world.

All of this is achieved by supporting the growth of our people, who help us deliver on our ambition – which is to help you achieve yours.

Herbert Smith Freehills Kramer: Your goals. Our ambition

The Opportunity

At Herbert Smith Freehills Kramer, we’re proud of the professional, welcoming environments we create for our people, clients, and visitors. We’re now looking for a Facilities Assistant to play a hands‑on role in keeping our Perth office running smoothly day to day.

This is a hybrid operational role supporting both Facilities and Client Services, working closely with the Facilities Coordinator, Front of House Supervisor, and wider Perth team.

You’ll contribute to a high‑quality workplace experience by providing practical support across office facilities, shared spaces, events, and front‑of‑house activity. The role is office‑based and requires flexibility to support busy periods, leave coverage, and events.

This is a great opportunity for someone who enjoys variety, teamwork, and being at the heart of office operations.

🕘 Working hours: 8:30am – 5pm, Monday to Friday (office based)

What you’ll do

• Oversee the day‑to‑day presentation and functionality of office spaces, including kitchens, meeting rooms, breakout areas, and common areas

• Coordinate cleaning, stock replenishment, and ordering of office supplies and consumables

• Schedule and support maintenance, repairs, and preventative works with building management and contractors

• Assist with office moves, floor plan updates, and physical space set‑ups

• Support workplace health and safety activities, including inspections, first aid supplies, emergency equipment, and ergonomic set‑ups

• Support front‑of‑house and client‑facing activity, ensuring meeting rooms and events are presentation‑ready

• Assist with contractor coordination, minor repairs, furniture movements, and housekeeping tasks

• Support new starter set‑ups, including security cards and locker allocations

• Assist with visitor management, desk allocation, and issuing temporary access passes

• Maintain First Aid, Parent’s and Reflection rooms, including stock management and laundry coordination

• Provide operational backup and support to Facilities and Client Services during peak periods

• Act as a Fire Warden as required and comply with all WHS obligations

What you’ll bring

• Experience in a facilities, office support, hospitality, or client service environment (professional services ideal but not essential)

• Strong communication skills and a friendly, professional approach

• Good organisational skills with the ability to prioritise changing demands

• A proactive, hands‑on mindset and problem‑solving ability

• Basic to intermediate Microsoft Office skills

• An interest in technology and openness to learning new systems

What you can expect from us

• We’re a world leading international law firm with a global team of over 6,000 professionals across 26 offices. As the market leader in Australia, we are committed to high performance, collaboration, diversity and digital innovation. We are client-centred, commercially driven, and renowned for our solution-focused expertise. We will align your growth with our ambitions.

• We make your personal and professional growth our business. And as part of the team, our ambition is yours too. Wherever you are in your career: grow and help the firm grow with you.

• We will provide opportunities to learn on the job as well as a mix of learning opportunities tailored to you. Daily experiences, supportive challenges, team collaboration, mentors, and structured learning opportunities help you to expand your knowledge and reach your goals.

• We value your wellbeing, both at home and work and we place a strong emphasis on mental health. If you need support, you’ll have it and we’ll empower you to harness your personal strengths, navigate uncertainty, embrace opportunities, and effectively manage things within your control.

• For more benefits on offer such as our holistic wellbeing fund or home office allowance please click here

• Join us to be part of a human, bold and outstanding team at Australia’s market leading law firm.

We are committed to attracting people from all backgrounds and creating a respectful and inclusive culture where everyone thrives. We see this as essential to our success, including our ability to innovate and achieve sustained high performance. This is a key part of our Values—Human, Bold, and Outstanding.

Team

Office Operations

Working Pattern

Full time

Location

Perth

Contract type

Permanent Contract

Diversity & Inclusion

We are committed to attracting people from all backgrounds and creating a respectful and inclusive culture where everyone thrives. We see this as essential to our success, including our ability to innovate and achieve sustained high performance. This is a key part of our Values—Human, Bold, and Outstanding.