Job Description

Key Responsibilities:

• Facilities Coordination:
  • Oversee daily operations and maintenance of facilities to ensure they are safe, clean, and functional.
  • Coordinate with maintenance staff and service providers for repairs and upkeep.
  • Liaise with external vendors and contractors for facility services and supplies.
  • Ensure compliance with health, safety, and environmental regulations.
  • Manage office layouts and space allocations to optimize space utilization.
  • Assist in planning and executing office moves and reconfigurations.
  • Assist in preparing and managing the facilities budget.
  • Monitor expenditures and identify cost-saving opportunities.
  • Serve as the point of contact for facility-related inquiries and issues.
  • Prepare reports on facility operations and maintenance activities for management.

• Sustainability Coordination:
  • Primary contact for sustainability initiatives, including programs like Adopt-a-Highway and blood drives.
  • Manage logistics and ensure successful execution of sustainability-related events.
  • Prepare and submit sustainability reports to management.
  • Collect, analyze, and report data related to sustainability metrics and performance.
  • Monitor progress and identify areas for improvement in sustainability practices.
  • Design and implement sustainability programs and initiatives aligned with the company's goals and values.

• Safety Coordination:
  • Implement and monitor safety protocols to ensure compliance with health, safety, and environmental regulations.
  • Conduct regular safety inspections and drills to maintain a safe work environment.
  • Provide safety training and resources to employees to promote awareness and compliance.
  • Support the resolution of near-miss incidents.
  • Aid in the collection and presentation of safety data.
  • Assist in developing and implementing emergency response plans and procedures.
  • Conduct drills and training for staff on emergency protocols.
• Vendor and Resource Management:
  • Manage relationships with service providers and suppliers to ensure high-quality service and cost-effectiveness.
  • Monitor and manage inventory of office and facility supplies, placing orders as necessary.
• Communication and Coordination:
  • Serve as the primary point of contact for office and facility-related inquiries and issues, providing prompt resolutions.
  • Coordinate with internal departments to support office and facility needs and improvements.

Qualifications:

• Associate’s or Bachelor’s degree in Facilities Management, Business Administration, or a related field preferred.
• 2-4 years of experience in office management, facilities coordination, or a similar role.
• Strong organizational and multitasking skills.
• Excellent communication and interpersonal abilities.
• Proficiency in Microsoft Office Suite
• Ability to work independently and collaboratively within a team.
• Knowledge of health, safety, and environmental regulations is a plus.