Job Description

About the Job: Facilities and Admin Assistant

Q2 HR Solutions is a leading human resources consulting firm dedicated to helping organizations attract, develop, and retain top talent. With a team of experienced professionals, we partner with clients to understand their unique needs and deliver tailored solutions that drive business success.

We are looking for a highly organized and proactive Facilities and Admin Assistant (Front Desk & Office Operations) to join our team on a full-time, permanent basis. This role is essential in ensuring smooth day-to-day office operations, maintaining a professional workplace environment, and supporting both employees and leadership.

The ideal candidate is service-oriented, detail-focused, and able to multitask effectively in a fast-paced corporate setting.

Key Responsibilities

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  Welcome and assist clients, visitors, and employees in a professional and friendly manner
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  Manage incoming calls, inquiries, and office communications
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  Maintain a clean, organized, and client-ready reception and workplace environment
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  Manage meeting room bookings, schedules, and ensure room readiness (AV setup, supplies, cleanliness)
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  Handle incoming and outgoing mail, courier services, and document tracking with full traceability
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  Maintain accurate records, filing systems, and administrative documentation
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  Monitor office supplies, pantry items, and consumables; ensure timely replenishment and no stock-outs
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  Coordinate with vendors and procurement for supplies and services
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  Support administrative tasks such as filing, encoding, data entry, and report preparation
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  Assist in workplace coordination, logistics, and internal events or meetings
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  Ensure compliance with records management, confidentiality, and office protocols

Qualifications

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  High school diploma or Bachelor's degree in any related field (fresh graduates are welcome)
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  Strong communication and interpersonal skills
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  Highly organized, detail-oriented, and proactive
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  Proficient in Microsoft Office (Word, Excel, Outlook, PowerPoint)
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  Professional demeanor and strong customer service mindset
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  Able to handle confidential information with discretion
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  Willing to work on-site

Why Join Us?

At Q2 HR Solutions, we foster a supportive and collaborative workplace where employees are valued and empowered to grow. You will gain exposure to corporate operations, develop strong foundational administrative skills, and work in an environment that values efficiency, professionalism, and service excellence.

We offer:

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  Competitive compensation package
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  Opportunities for learning and career growth
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  A positive, team-oriented work culture

If you are a motivated and detail-oriented professional with a passion for service and organization, we would love to hear from you. Apply today and be part of our mission to build exceptional workplace experiences.