Job Description

Facilities Administrator (with Reception Duties)

Application Deadline: 15 May 2026

Department: Facilities

Employment Type: Permanent

Location: Balbriggan

DISCOVER YOUR POTENTIAL. BUILD YOUR CAREER. JOIN US AT AAB.


AAB is a leading professional services firm operating across the UK, Ireland, and the USA. We specialise in the mid-market, supporting individuals, family businesses, and organisations with a full suite of services including audit, tax, corporate finance, payroll, people consultancy, and wealth management. With 1,000+ team members, we deliver expert support to clients all over the world.

EVERYONE HAS THE AABILITY TO SUCCEED- WE’LL HELP YOU GET THERE.


Our people are at the heart of everything we do. We succeed together as one team, building strong client relationships through passion, empathy, and straightforward advice. That’s what makes AAB different. We invest in brilliant talent across every area of the business, offering tailored training, professional qualifications, and continuous support to help you grow.

Your growth matters to us. We’ll give you the tools, encouragement, and opportunities to lead, learn, and make an impact. Guided by our six core values, we foster a culture where collaboration, trust, and enthusiasm thrive.

AABSOLUTELY DEDICATED TO HELPING YOU ACHIEVE YOUR GOALS

At AAB, your career is what you make it. We are here to help you turn ambition into action, whether that’s becoming a technical expert, a future leader, or someone who simply makes a difference every day. If you're ready to be part of a team that’s united by purpose and driven by values, we’d love to hear from you.

ESG COMMITTMENT


We take our responsibility seriously. From reducing our environmental impact, to supporting education through training and talent programmes, to giving back to our local communities with our charitable initiative ABBIE- ESG is part of who we are.

ROLE PURPOSE

The Facilities Administrator is responsible for supporting the smooth day-to-day running of the office environment, ensuring facilities, services, and reception operations are delivered to a high standard. This role combines facilities coordination with front-of-house reception duties, providing a professional and welcoming experience for staff, visitors, and clients.


Key Responsibilities:
Facilities Administration

• Coordinate day-to-day facilities services including cleaning, maintenance, security, waste management, and catering
• Log, track, and follow up on maintenance requests and contractor works
• Liaise with external suppliers and service providers, ensuring service level agreements are met
• Support health and safety compliance, including fire safety checks, evacuation equipment, and accident reporting
• Assist with office moves, desk setups, and workspace changes
• Maintain facilities documentation, asset registers, and compliance records
• Monitor stock levels and order office supplies, stationery, and consumables
• Support sustainability and environmental initiatives within the office

Reception & Front-of-House Duties

• Act as first point of contact for visitors, clients, and contractors, ensuring a professional and friendly welcome
• Manage reception desk and switchboard, answering and directing calls appropriately
• Coordinate visitor sign-in, badges, and compliance with security procedures
• Manage meeting room bookings, room setups, and refreshments
• Handle incoming and outgoing post, deliveries, and couriers
• Maintain reception and meeting areas to a high presentation standard

Administration & Support

• Provide general administrative support to facilities and wider operations teams
• Update internal systems, trackers, and calendars
• Assist with event coordination, staff briefings, and office activities
• Support emergency procedures and act as first responder or fire marshal if required (training provided)

Experience & qualifications

Essential

• Experience in an office administration, facilities, or reception role
• Strong organisational and time-management skills
• Excellent communication and customer service skills
• Confident professional manner with visitors and colleagues
• IT literate (Microsoft Outlook, Word, Excel, Teams)
• Ability to manage multiple tasks and priorities

Desirable

• Previous facilities or health & safety experience
• Familiarity with contractor management
• Knowledge of building services or office environments

Personal Attributes

• Approachable, reliable, and professional
• Proactive and solutions-focused
• Detail-oriented with strong follow-through
• Flexible and adaptable to changing priorities

WHAT AAB OFFER

Disclaimer
Unsolicited CVs sent to AAB by Recruitment Agencies will not be accepted for this position. AAB operates a direct sourcing model and where agency assistance is required, the Talent Acquisition team will engage directly with our recruitment partners.