Job Description

FACILITIES ADMINISTRATOR (Fixed Term)

Salary: £28,800 per annum (Pro rata £14,400)

Working Hours: 6mth Fixed Term Contract, 40 hours per week, Monday to Friday 09:00-17:30

Location: Thomas Tallis School, London SE3 9PX

G4S Facilities Management is seeking a detail-oriented Facilities Administrator to join our team on a 6-month fixed-term contract. Based at Thomas Tallis School in London, you will play a pivotal role in delivering exceptional administrative support across our wider Greenwich portfolio.

Key Responsibilities:

• Contract Administration: Deliver consistent, high-standard administrative support across our Greenwich and Tower Hamlets facilities management portfolios.
• Finance & Procurement: Accurately process purchase orders, receipting, and supplier invoices via SAP and Ariba.
• Workforce & Payroll Support: Assist with staff scheduling, timesheet consolidation, and payroll reporting using Kronos and Pretium, while coordinating weekly temporary agency bookings with operational leads.
• Compliance & Records: Maintain central filing systems and digital databases in strict accordance with company and regulatory compliance standards.
• Operational Continuity: Provide vital backup support to the FM Help Desk during peak periods and deputise for the Office/Payroll Manager during absences.
• Office Management: Oversee day-to-day site logistics, including PPE and uniform orders, meeting room bookings, and parking permits.

What We Are Looking For

• A solid track record working in a fast-paced, busy administrative role
• Competent user of Google Workspace. Familiarity with SAP, Ariba, or CAFM platforms is advantageous, though comprehensive training will be given.
• Strong communication skills with the confidence to collaborate across all levels of the organisation.
• A proactive, flexible mindset with an adaptable approach to team priorities

Benefits:

While working for G4S, you are entitled to a number of benefits and offers from G4S partners and other organisations, from employee assistance provided through SPARK, to RAC cover and so much more, including the below;

• Progression, training and development catered to you
• Charity Work - 1 Volunteering day, Match-IT and Payroll Giving
• Uniform Provided
• Annual leave entitlement – 20 days plus bank holidays Pro Rata
• Refer A Friend incentives
• Company pension scheme with employer contributions.
• G4S Life Assurance Scheme.
• Subsidised healthcare plan.
• Confidential Counselling Services
• 24/7 support specialising in health and medical
• Discounts on high street shops and brands including several leading high street brands, retailers and travel suppliers.

G4S is committed to Inclusion and Diversity. We welcome applications from all suitably qualified candidates, regardless of their race, gender, disability, religion/belief, sexual orientation, or age. We are also committed to offering applicants with a disability an interview if they meet the minimum requirements for the role. G4S is the International business of Allied Universal, the world’s leading security and facility services provider and trusted partner to more than 400 of the Fortune 500. Allied Universal delivers unparalleled customer relationships, innovative solutions, cutting-edge smart technologies and tailored services that enable clients to focus on their core businesses. With operations in over 100 countries and territories, Allied Universal is the third largest private employer in North America and seventh in the world. Annual revenue is approximately $23 billion. There is no greater purpose and responsibility than serving and helping to safeguard customers, communities and people. For more information, visit g4s.com. In the UK, the company has an extensive network of offices and more than 31,000 employees. You will be valued and supported, and provided with first class training and competitive benefits.

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