Job Description

About the Job

At Q2 HR Solutions, we are looking for a Facilities & Admin Supervisor to ensure efficient, compliant, and high-quality delivery of facilities and administrative services. This role is responsible for overseeing day-to-day workplace operations, leading the F&A team, and driving operational excellence across asset management, vendor coordination, and office management.

Key Responsibilities

Facilities & Administration Support

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  Supervise the F&A team, set priorities, and monitor performance
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  Conduct regular check-ins and provide coaching and feedback
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  Oversee daily operations including facilities maintenance, admin support, and procurement coordination
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  Identify operational gaps and ensure timely resolution
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  Maintain SOPs, reports, dashboards, and operational metrics
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  Drive process improvements and ensure service efficiency

Asset, Inventory & Mobile Management

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  Maintain accurate asset and inventory records
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  Oversee issuance, tracking, return, and audits of assets
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  Manage company mobile devices and ensure policy compliance
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  Coordinate with IT and vendors for asset lifecycle management

Workplace & Facilities Operations

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  Ensure facilities, utilities, and building systems are fully operational
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  Oversee preventive and corrective maintenance activities
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  Maintain office cleanliness, order, and readiness
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  Enforce safety, security, and access control protocols
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  Support space planning, layout adjustments, and office moves
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  Ensure workplace safety and minimal operational disruptions

Administrative & Lifestyle Services

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  Supervise administrative staff and workload distribution
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  Ensure timely and accurate completion of tasks aligned with service standards

Procurement & Vendor Management

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  Coordinate purchase requests, approvals, and prioritization
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  Maintain vendor records and monitor service delivery
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  Support sourcing activities and vendor negotiations
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  Prepare recommendations on pricing, terms, and vendor selection
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  Monitor contract compliance and escalate issues as needed
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  Assist in cost tracking and spend reporting

Qualifications

Education

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  Bachelor's degree in Business Administration, Facilities Management, Engineering, or related field

Experience

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  At least 3–5 years of experience in facilities, administration, or operations management
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  Proven experience in team supervision and day-to-day operations management
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  Experience in asset management, vendor coordination, and workplace operations
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  Experience in ISO standards, documentation, and compliance is an advantage
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  Familiarity with safety regulations and administrative processes

Skills & Competencies

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  Strong leadership and people management skills
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  Detail-oriented with strong execution and accountability
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  Excellent coordination, problem-solving, and communication skills
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  Process improvement and continuous improvement mindset

Benefits

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  Competitive salary
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  HMO coverage
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  Life insurance
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  Allowances
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  Convertible leaves

Why Join Us (Q2 HR Solutions)

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  Collaborative and people-centered work environment
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  Opportunity to lead workplace operations and drive process improvements
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  Exposure to cross-functional operations and vendor management
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  Career growth and professional development opportunities