Job Description

The Facilities & Admin Senior Associate is responsible for ensuring the efficient operation, safety, and upkeep of company facilities and utilities. This role oversees facilities maintenance, procurement and vendor accreditation, safety coordination, asset tracking, and supervision of janitorial services to maintain a safe, clean, and well-managed workplace.

Key Responsibilities

Facilities & Utilities Management, Maintenance & Repairs

• Oversee daily operations of building facilities including power, water, HVAC, lighting, and utilities
• Ensure preventive and corrective maintenance of equipment and infrastructure
• Coordinate with contractors and service providers for repairs and upkeep
• Conduct regular facility inspections and recommend improvements

Procurement & Vendor Management

• Source, evaluate, and accredit vendors and contractors
• Negotiate pricing, terms, and service agreements
• Maintain and update the Vendor Accreditation Tracker
• Monitor vendor performance, compliance, and service quality

Safety Orientation, Drills & Reporting

• Attend safety orientations and refresher trainings organized by HR
• Coordinate emergency drills (fire, earthquake, evacuation) with Building Admin and HR
• Maintain safety manuals, evacuation plans, and emergency contact lists
• Prepare incident and accident reports and recommend preventive actions

Asset Management

• Maintain accurate asset inventory using Asset Tiger or similar systems
• Tag, log, track, and audit company assets
• Monitor asset transfers, repairs, and disposals with proper documentation
• Generate asset reports for management and audit purposes

Janitorial Services Supervision

• Supervise daily cleaning and sanitation activities
• Implement and monitor cleaning schedules
• Ensure availability of cleaning supplies and equipment
• Address cleanliness issues and conduct routine inspections
• Coordinate pest control and waste management services

Other Duties

• Perform other duties and responsibilities as assigned within the scope of the role

Qualifications

• Bachelors degree in Business Administration, Engineering, Facilities Management, or related field preferred
• At least 2 years of experience in facilities management, administration, procurement, or building operations
• Knowledge of workplace safety standards, vendor management, and asset tracking systems
• Strong organizational, coordination, and problem-solving skills
• Ability to manage multiple priorities and work independently