We are looking for a Facilities Admin Officer to lead and support our Facilities Admin team. This role ensures smooth operations across all facilities, compliance with regulations, and timely completion of key deliverables.
Key Responsibilities:
Supervise and guide Facilities Admin Officers in sourcing, lease management, and compliance
Ensure all facilities meet government requirements and company standards
Monitor facility operations, maintenance, and asset inventory
Review reports, expenses, and negotiations before final approval
Provide training and support to team members
Track team performance and ensure KPIs are met
Conduct regular site visits to ensure accuracy of reports and operations
Submit weekly and monthly reports to the Facilities Admin Head
Must know how to process business and lease permit.
Key Accountabilities:
Ensure timely business registration and permits for all facilities
Oversee facility sourcing and setup aligned with company standards
Ensure accurate and timely submission of reports for budgeting and operations
Qualifications:
Bachelor’s Degree (any 4-year course)
3–4 years experience in Admin, Facilities, or Procurement
Knowledge of local government regulations (logistics industry is a plus)
Strong leadership, communication, and organizational skills
Willling to be based in Calamba, Laguna.
Ninja Van Group is a tech-enabled logistics organisation, backed by marquee investors including GeoPost, Alibaba Group, and B Capital Group.
Launched in 2014 as an e-commerce express logistics company, it reached 100% network coverage by 2018 with over 2,000 stations and hubs across Southeast Asia. Today, around two million parcels course through its network daily.
A decade of operations fortified Ninja Van Group’s e-commerce express network, enabling concurrent diversification across the realms of e-commerce and express logistics.
To maximise its scale in e-commerce, Ninja Van Group offers a comprehensive suite of solutions – from digital to full-funnel marketing – to help shippers sell better.
As a springboard for expansion beyond e-commerce, Ninja Van Group's e-commerce express network lays the groundwork for venturing into other express verticals, including business-to-business inventory restocking and cold chain.
